Event Task and Deadline Tracker Template

More events-management templates

Avoid last-minute hassles and ensure smooth execution of your events with the Event Task and Deadline Tracker. This template helps you keep track of deadlines and prioritize tasks effectively, making sure nothing falls through the cracks.

From initial event planning to final checks, each task is organized with clear subtasks and due dates, providing a comprehensive roadmap for your event management process.

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Event Task and Deadline Tracker for Priority Matrix

Event Task and Deadline Tracker in Priority Matrix

Track deadlines and prioritize tasks to ensure smooth and timely event execution.

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Proposed Tasks

Critical & Immediate

  • Event Planning - due in 1 week
    ☐ Identify event objectives ☐ Define target audience ☐ Establish budget
  • Venue Booking - due in 2 weeks
    ☐ Research potential venues ☐ Visit shortlisted venues ☐ Finalize and book venue
  • Staffing Arrangement - due in 9 weeks
    ☐ Identify staffing needs ☐ Recruit event staff ☐ Train event staff
  • Final Checks - due in 10 weeks
    ☐ Ensure all arrangements are in place ☐ Check all equipment ☐ Finalize event schedule

Critical & Not Immediate

  • Catering Arrangement - due in 3 weeks
    ☐ Identify menu preferences ☐ Shortlist caterers ☐ Finalize and book caterer
  • Entertainment Booking - due in 4 weeks
    ☐ Identify entertainment preferences ☐ Shortlist entertainers ☐ Finalize and book entertainer
  • Event Promotion - due in 7 weeks
    ☐ Identify promotion channels ☐ Prepare promotional content ☐ Launch promotion campaign

Not Critical & Immediate

  • Invitation Design - due in 5 weeks
    ☐ Design event invitation ☐ Get approval on design ☐ Print invitations
  • Invitation Distribution - due in 6 weeks
    ☐ Prepare guest list ☐ Distribute invitations ☐ Track RSVPs

Not Critical & Not Immediate

  • Decoration Planning - due in 8 weeks
    ☐ Identify decoration theme ☐ Shortlist decorators ☐ Finalize and book decorator