Event Production Management Template

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Streamline your event production process and ensure every detail is covered with our Event Production Management template. This tool uses Priority Matrix to help you plan, organize, and manage all aspects of your event, from initial concept to final execution.

With this template, you can visualize and prioritize tasks, coordinate multiple activities simultaneously, and stay on top of every aspect of your event planning, ensuring nothing is overlooked.

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Event Production Management for Priority Matrix

Event Production Management in Priority Matrix

Manage your event production seamlessly from concept to execution with this comprehensive template.

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Proposed Tasks

High Impact, Urgent

  • Finalize Event Concept - due in 1 week
    ☐ Define event purpose ☐ Identify target audience ☐ Set event objectives ☐ Choose event format
  • Secure Event Venue - due in 1 week
    ☐ Research potential venues ☐ Negotiate contract ☐ Book venue
  • Create Marketing Plan - due in 2 weeks
    ☐ Identify marketing channels ☐ Develop marketing materials ☐ Launch marketing campaign
  • Finalize Event Budget - due in 2 weeks
    ☐ Identify all potential costs ☐ Create preliminary budget ☐ Adjust budget as necessary
  • Distribute Event Tickets - due in 6 weeks
    ☐ Choose ticket distribution method ☐ Coordinate ticket sales

High Impact, Not Urgent

  • Identify Key Speakers/Performers - due in 2 weeks
    ☐ Research potential speakers/performers ☐ Contact potential speakers/performers ☐ Negotiate contracts
  • Develop Event Schedule - due in 3 weeks
    ☐ Draft preliminary schedule ☐ Finalize schedule
  • Determine Event Layout - due in 3 weeks
    ☐ Plan seating arrangement ☐ Plan locations for food, drinks, and amenities
  • Secure Event Sponsorships - due in 1 month
    ☐ Identify potential sponsors ☐ Negotiate sponsorship deals
  • Plan Emergency Procedures - due in 1 month
    ☐ Identify potential risks ☐ Create emergency response plan

Low Impact, Urgent

  • Coordinate Catering Services - due in 1 month
    ☐ Identify potential caterers ☐ Negotiate contract ☐ Finalize menu
  • Organize Transportation - due in 1 month
    ☐ Arrange transport for speakers/performers ☐ Plan transportation for attendees if necessary
  • Coordinate Volunteer Staff - due in 1 month
    ☐ Recruit volunteers ☐ Assign roles ☐ Provide training
  • Coordinate Technical Needs - due in 1 month
    ☐ Identify audio-visual needs ☐ Arrange for equipment rental if necessary ☐ Coordinate technical rehearsal
  • Coordinate Event Setup - due in 2 months
    ☐ Plan setup timeline ☐ Coordinate setup crew
  • Plan Event Tear Down - due in 2 months
    ☐ Plan tear down timeline ☐ Coordinate tear down crew

Low Impact, Not Urgent

  • Plan Event Decorations - due in 1 month
    ☐ Choose theme ☐ Identify decoration needs ☐ Order decorations
  • Plan Post-Event Follow Up - due in 2 months
    ☐ Develop follow-up messages ☐ Choose follow-up methods
  • Collect Event Feedback - due in 2 months
    ☐ Create feedback survey ☐ Distribute survey to attendees
  • Conduct Post-Event Review - due in 2 months
    ☐ Analyze feedback ☐ Identify areas for improvement