Event Planning and Task Prioritization Template

More event-planning templates

Efficiently plan and execute events in the performing arts industry with our Event Planning and Task Prioritization template. This template helps you use Priority Matrix to organize and manage all aspects of event planning, from securing venues and hiring staff to coordinating logistics and promoting your event.

With a clear visualization of tasks and deadlines, you can ensure that every detail is handled with precision and care, leading to a successful and well-organized event.

Get this template on priority matrix

Event Planning and Task Prioritization for Priority Matrix

Event Planning and Task Prioritization in Priority Matrix

Manage and prioritize all tasks for successful event planning in the performing arts industry.

You can start using Event Planning and Task Prioritization or other Event-Planning Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Neither Urgent nor Important

  • Finalize Event Dates (due in 1 week)
    ☐ Coordinate with venue ☐ Coordinate with performers ☐ Check for conflicting events
  • Secure Event Venue (due in 2 weeks)
    ☐ Research potential venues ☐ Compare pricing and availability ☐ Sign contract
  • Hire Event Staff (due in 3 weeks)
    ☐ Identify staffing needs ☐ Post job listings ☐ Interview and hire
  • Plan Event Layout (due in 4 weeks)
    ☐ Coordinate with venue ☐ Plan seating and stage layout ☐ Plan entrance and exit routes
  • Secure Performers (due in 5 weeks)
    ☐ Reach out to potential performers ☐ Negotiate contracts ☐ Confirm performance schedules
  • Plan Event Program (due in 6 weeks)
    ☐ Determine order of performances ☐ Coordinate with performers ☐ Print event programs
  • Coordinate Event Logistics (due in 7 weeks)
    ☐ Plan transport for equipment ☐ Coordinate setup and breakdown ☐ Plan for emergencies
  • Secure Sponsors (due in 8 weeks)
    ☐ Identify potential sponsors ☐ Pitch sponsorship opportunities ☐ Finalize sponsorship deals
  • Plan Event Promotion (due in 9 weeks)
    ☐ Coordinate with marketing team ☐ Create promotional materials ☐ Plan advertising schedule
  • Sell Tickets (due in 10 weeks)
    ☐ Set ticket prices ☐ Coordinate with ticket vendors ☐ Promote ticket sales
  • Finalize Event Budget (due in 11 weeks)
    ☐ Calculate expected costs ☐ Calculate expected revenue ☐ Adjust as necessary
  • Plan Event Security (due in 12 weeks)
    ☐ Hire security firm ☐ Coordinate security measures ☐ Plan for emergencies
  • Coordinate Catering (due in 13 weeks)
    ☐ Identify catering needs ☐ Hire catering company ☐ Plan menu
  • Plan Accessibility Measures (due in 14 weeks)
    ☐ Plan for wheelchair access ☐ Plan for hearing-impaired attendees ☐ Plan for visually-impaired attendees
  • Finalize Event Schedule (due in 15 weeks)
    ☐ Coordinate with performers ☐ Coordinate with venue ☐ Print final schedules
  • Coordinate Event Cleanup (due in 16 weeks)
    ☐ Hire cleaning crew ☐ Coordinate waste disposal ☐ Plan for recycling
  • Plan Post-Event Follow-Up (due in 17 weeks)
    ☐ Plan for attendee feedback ☐ Plan for sponsor follow-up ☐ Plan for performer follow-up
  • Evaluate Event Success (due in 18 weeks)
    ☐ Analyze ticket sales ☐ Collect attendee feedback ☐ Evaluate against goals
  • Plan for Next Event (due in 19 weeks)
    ☐ Identify areas for improvement ☐ Start planning next event ☐ Secure dates for next event
  • Celebrate Successful Event (due in 20 weeks)
    ☐ Thank staff and volunteers ☐ Thank performers ☐ Thank sponsors