Event Planning and Management Project Template

More recreation-and-leisure templates

Streamline your event planning and management process with our detailed template designed specifically for the recreation and leisure industry. This template provides a step-by-step guide to ensure all tasks are prioritized and completed on time, from defining event goals to post-event evaluation.

With this template, you can effectively coordinate every aspect of your event, from budgeting and venue selection to volunteer coordination and event day management, ensuring a successful and memorable event.

Get this template on priority matrix

Event Planning and Management Project for Priority Matrix

Event Planning and Management Project in Priority Matrix

Efficiently plan and manage events in the recreation and leisure industry with this comprehensive template.

You can start using Event Planning and Management Project or other Recreation-And-Leisure Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical and Urgent

  • Define Event Goals due in 1 week
    ☐ Identify the purpose of the event ☐ Define the target audience ☐ Set measurable objectives
  • Prepare Budget due in 2 weeks
    ☐ Estimate expenses ☐ Identify possible revenue sources ☐ Prepare a budget plan
  • Select Venue due in 3 weeks
    ☐ Research potential venues ☐ Compare cost and facilities ☐ Book the venue

Critical but Not Urgent

  • Plan Event Program due in 1 month
    ☐ Outline the event schedule ☐ Book speakers or performers ☐ Plan activities
  • Arrange Catering due in 5 weeks
    ☐ Identify catering needs ☐ Research catering services ☐ Book catering service
  • Plan Event Promotion due in 6 weeks
    ☐ Develop marketing plan ☐ Create promotional materials ☐ Implement marketing plan

Not Critical but Urgent

  • Coordinate Volunteers due in 7 weeks
    ☐ Recruit volunteers ☐ Assign roles ☐ Provide training
  • Event Setup due in 8 weeks
    ☐ Coordinate with venue for setup ☐ Ensure all equipment is available and working ☐ Decorate the venue
  • Conduct Final Review due in 9 weeks
    ☐ Review all arrangements ☐ Address any issues ☐ Confirm with all vendors and participants
  • Event Day Management due in 10 weeks
    ☐ Ensure smooth operations on the event day ☐ Handle any emergencies ☐ Coordinate with all teams

Not Critical or Urgent

  • Post-Event Evaluation due in 11 weeks
    ☐ Gather feedback ☐ Analyze event success ☐ Prepare event report