Event Planning and Execution Project Template

More entertainment templates

Planning an event can be a complex and demanding task, especially in the entertainment industry. This template guides you through the entire process, from venue booking and vendor negotiations to promoting the event and managing ticket sales.

With clearly defined tasks and subtasks, this template helps Coordinators and Executive Assistants plan, organize, and track every aspect of event planning and execution, ensuring a successful and seamless event experience.

Get this template on priority matrix

Event Planning and Execution Project for Priority Matrix

Event Planning and Execution Project in Priority Matrix

Ensure seamless event planning and execution with this comprehensive template.

You can start using Event Planning and Execution Project or other Entertainment Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Task 1: Venue Booking (due in 1 week)
    ☐ Research possible venues ☐ Check availability for event date ☐ Make booking
  • Task 2: Vendor Contract Negotiation (due in 2 weeks)
    ☐ Identify potential vendors ☐ Request quotes ☐ Negotiate contracts

High Impact, Not Urgent

  • Task 3: Event Promotion (due in 4 weeks)
    ☐ Create promotional materials ☐ Distribute materials ☐ Monitor promotional campaign
  • Task 4: Ticket Sales (due in 5 weeks)
    ☐ Set ticket prices ☐ Set up online ticket sales ☐ Monitor ticket sales

Low Impact, Urgent

  • Task 5: Staff Scheduling (due in 6 weeks)
    ☐ Identify staffing needs ☐ Create staff schedule ☐ Communicate schedule to staff
  • Task 6: Event Layout (due in 7 weeks)
    ☐ Design event layout ☐ Coordinate with venue ☐ Communicate layout to staff and vendors

Low Impact, Not Urgent

  • Task 7: Technical Setup (due in 8 weeks)
    ☐ Identify technical needs ☐ Coordinate with technical vendors ☐ Supervise technical setup
  • Task 8: Guest Management (due in 9 weeks)
    ☐ Create guest list ☐ Send out invitations ☐ Manage RSVPs