Event and Performance Management Template

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In the performing arts industry, the success of events and performances is paramount. This template leverages Priority Matrix to help Directors of Marketing and Communications meticulously plan, coordinate, and manage all facets of their events.

From conceptualization and planning to execution and post-event analysis, this template ensures that every detail is handled with precision, ensuring the success of your performances and events.

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Event and Performance Management for Priority Matrix

Event and Performance Management in Priority Matrix

Plan, coordinate, and manage all aspects of upcoming events and performances effectively.

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Proposed Tasks

Critical and Urgent

  • Event Conceptualization due in 2 weeks
    ☐ Brainstorm event concept ☐ Identify target audience ☐ Define event objectives
  • Marketing Strategy due in 3 weeks
    ☐ Develop marketing plan ☐ Create promotional materials ☐ Plan social media campaign
  • Event Execution due in 2 months
    ☐ Manage event day operations ☐ Oversee staff and volunteers ☐ Handle any issues or emergencies

Critical but not Urgent

  • Event Planning due in 1 month
    ☐ Detail event program ☐ Establish budget ☐ Secure venue ☐ Select vendors
  • Event Logistics due in 6 weeks
    ☐ Coordinate with vendors ☐ Set up event layout ☐ Plan for contingencies

Not Critical but Urgent

  • Ticket Sales and Registration due in 1 month
    ☐ Set up ticket sales ☐ Manage registrations ☐ Handle inquiries

Not Critical, Not Urgent

  • Post-Event Analysis due in 2 months and 2 weeks
    ☐ Gather feedback ☐ Analyze event success ☐ Document lessons learned