Emergency Response Coordination Template

More emergency-services templates

In emergency situations, every second counts. This template uses Priority Matrix to help coordinate emergency responses by prioritizing tasks based on their urgency and importance. With clear guidelines and structured steps, a Director of Operations can ensure that the most critical tasks are addressed immediately, potentially saving lives.

The template covers a comprehensive range of tasks from immediate medical assistance and evacuation to long-term recovery efforts like infrastructure repair and public communication. Use this template to streamline your response efforts and improve overall efficiency during emergencies.

Get this template on priority matrix

Emergency Response Coordination for Priority Matrix

Emergency Response Coordination in Priority Matrix

Coordinate emergency responses effectively, prioritizing urgent and important tasks to potentially save lives.

You can start using Emergency Response Coordination or other Emergency-Services Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical & Urgent

  • Task 1: Immediate Medical Assistance (due in 1 hour)
    ☐ Assess the severity of injuries ☐ Provide first aid ☐ Coordinate with hospital for severe cases
  • Task 2: Evacuation of People (due in 2 hours)
    ☐ Identify safe zones for evacuation ☐ Coordinate with transport ☐ Ensure all people are evacuated safely
  • Task 3: Fire Control (due in 2 hours)
    ☐ Identify source of fire ☐ Use appropriate firefighting methods ☐ Ensure fire is completely extinguished
  • Task 4: Communication with Local Authorities (due in 3 hours)
    ☐ Inform about emergency situation ☐ Request additional support if required

Critical & Not Urgent

  • Task 5: Set up Temporary Shelters (due in 4 hours)
    ☐ Identify suitable locations ☐ Coordinate with local authorities and NGOs
  • Task 6: Provide Food and Water (due in 5 hours)
    ☐ Coordinate with local suppliers ☐ Ensure distribution to all affected people
  • Task 7: Medical Camps (due in 1 day)
    ☐ Set up medical camps ☐ Coordinate with medical personnel
  • Task 8: Counseling Services (due in 2 days)
    ☐ Arrange for counselors ☐ Identify affected people requiring counseling

Not Critical & Urgent

  • Task 13: Public Communication (due in 1 day)
    ☐ Keep public informed about the situation ☐ Provide regular updates
  • Task 9: Damage Assessment (due in 3 days)
    ☐ Assess the extent of damage ☐ Estimate required resources for recovery
  • Task 10: Cleanup Operations (due in 1 week)
    ☐ Coordinate with local authorities and volunteers ☐ Ensure proper disposal of waste
  • Task 17: Equipment Check (due in 1 week)
    ☐ Check condition of all equipment used ☐ Arrange for repairs or replacements
  • Task 18: Inventory Management (due in 2 weeks)
    ☐ Assess inventory used during emergency ☐ Restock as required

Not Critical & Not Urgent

  • Task 11: Infrastructure Repair (due in 2 weeks)
    ☐ Identify critical infrastructure requiring repair ☐ Coordinate with local authorities and construction teams
  • Task 14: Fundraising (due in 2 weeks)
    ☐ Identify potential donors ☐ Organize fundraising events
  • Task 12: Restoration of Services (due in 3 weeks)
    ☐ Identify essential services that need restoration ☐ Coordinate with service providers
  • Task 15: Post-Emergency Review (due in 1 month)
    ☐ Identify what went well and what didn't ☐ Implement changes for future responses
  • Task 19: Public Recognition (due in 1 month)
    ☐ Recognize efforts of staff and volunteers ☐ Organize a public event
  • Task 20: Documentation (due in 1 month)
    ☐ Document all actions taken during emergency ☐ Prepare a detailed report
  • Task 16: Training of Staff (due in 2 months)
    ☐ Train staff based on lessons learned ☐ Conduct mock drills