Email to Task Management System Template

More corporate-business templates

Turn your emails into actionable tasks with the 'Email to Task Management System' template. This project ensures that critical communications are never missed or delayed by converting important emails into tasks using Priority Matrix. By implementing this system, managers can effectively manage tasks and prevent anything from slipping through the cracks.

This template guides you through evaluating your current email management system, identifying key features, researching tools, developing a prototype, training staff, and deploying the new system. Enhance your corporate task management and boost productivity with this comprehensive guide.

Get this template on priority matrix

Email to Task Management System for Priority Matrix

Email to Task Management System in Priority Matrix

Convert important emails into manageable tasks to ensure no critical communications are missed in a corporate setting.

You can start using Email to Task Management System or other Corporate-Business Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical and Urgent Tasks

  • Evaluate Current Email Management System
    Assess the current email management system to identify its strengths and weaknesses. This will help determine the necessary improvements for the new system. ☐ Identify strengths ☐ Identify weaknesses
  • Identify Key Features for the New System
    Outline the essential features that the new system should have. This could include automatic task creation, priority setting, and task assignment among others. ☐ List potential features ☐ Finalize essential features

Important but not Urgent Tasks

  • Develop a Prototype
    Create a prototype of the new system using the selected tool. This will help test its functionality and make necessary adjustments before full deployment. ☐ Develop prototype ☐ Test prototype ☐ Refine prototype
  • Research Existing Tools and Software
    Conduct research on existing tools and software that could be used to create the new system. ☐ Identify potential tools ☐ Evaluate each tool ☐ Select the most suitable tool

Urgent but not Important Tasks

  • Train Staff on Using the New System
    Organize training sessions for the staff to ensure they can effectively use the new system. ☐ Plan training sessions ☐ Conduct training ☐ Evaluate training effectiveness

Non-Urgent and Non-Important Tasks

  • Deploy the New System
    Fully implement the new system and monitor its performance. Make necessary adjustments as needed. ☐ Implement system ☐ Monitor system performance ☐ Make necessary adjustments