Email-to-Task Conversion and Prioritization Template

Email-to-Task Conversion and Prioritization in Priority Matrix

Convert emails into tasks and prioritize them to ensure no important communication is missed.

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Proposed Tasks

Important and Urgent

• Task 1: Set Up Email-to-Task System due in 1 day
  ☐ Identify a suitable tool for converting emails into tasks ☐ Setup the tool for individual and team use
• Task 5: Prioritize Tasks due in 1 day
  ☐ Review tasks created from emails ☐ Assign tasks to Q1, Q2, Q3, or Q4 based on priority criteria
• Task 7: Address Urgent Tasks due in 1 day
  ☐ Complete tasks in Q1 ☐ Delegate tasks if necessary
• Task 2: Establish Priority Criteria due in 1 week
  ☐ Define criteria for task urgency and importance ☐ Communicate criteria to team

Important but Not Urgent

• Task 8: Plan for Important but Not Urgent Tasks due in 2 days
  ☐ Plan for completion of tasks in Q2 ☐ Assign tasks to team members
• Task 6: Review Task Progress due in 1 week
  ☐ Review progress on tasks ☐ Adjust priorities as needed
• Task 3: Train Team on New System due in 2 weeks
  ☐ Prepare training materials ☐ Conduct training sessions
• Task 4: Monitor System Usage due in 3 weeks
  ☐ Track email-to-task conversion rates ☐ Collect feedback from team members

Not Important but Urgent

• Task 9: Address Not Important but Urgent Tasks due in 1 day
  ☐ Complete or delegate tasks in Q3

Not Important or Urgent

• Task 10: Defer or Delegate Not Important or Urgent Tasks due in 3 days
  ☐ Defer tasks in Q4 for later ☐ Delegate tasks if possible