Email to Task Conversion for Better Productivity Template

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In the fast-paced media and publishing industry, staying on top of tasks is crucial. This template helps Account Managers convert their emails into actionable tasks, ensuring nothing falls through the cracks.

Follow this step-by-step guide to implement an efficient email management system that enhances productivity and keeps you on track with all your responsibilities.

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Email to Task Conversion for Better Productivity for Priority Matrix

Email to Task Conversion for Better Productivity in Priority Matrix

Convert emails into tasks to boost productivity and ensure no task is overlooked.

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Proposed Tasks

Neither Urgent nor Important

  • Task 1 due in 1 day: Set up an email management system
    ☐ Research on various email management systems ☐ Choose the most suitable one ☐ Setup the chosen system
  • Task 2 due in 3 days: Categorize existing emails
    ☐ Go through existing emails ☐ Categorize them based on urgency and importance
  • Task 3 due in 1 week: Convert urgent and important emails into tasks
    ☐ Identify urgent and important emails ☐ Convert them into tasks
  • Task 4 due in 2 weeks: Convert important but not urgent emails into tasks
    ☐ Identify important but not urgent emails ☐ Convert them into tasks
  • Task 5 due in 3 weeks: Convert urgent but not important emails into tasks
    ☐ Identify urgent but not important emails ☐ Convert them into tasks
  • Task 6 due in 1 month: Convert neither urgent nor important emails into tasks
    ☐ Identify neither urgent nor important emails ☐ Convert them into tasks
  • Task 7 due in 5 weeks: Review and adjust the system
    ☐ Review the email management system ☐ Make necessary adjustments
  • Task 8 due in 6 weeks: Train on using the system
    ☐ Learn how to use the system efficiently ☐ Practice using the system
  • Task 9 due in 7 weeks: Implement the system
    ☐ Start using the system for email management
  • Task 10 due in 2 months: Regularly review the system
    ☐ Set a schedule for regular system review ☐ Follow the schedule
  • Task 11 due in 10 weeks: Keep the system updated
    ☐ Ensure the system is always updated
  • Task 12 due in 11 weeks: Regularly clean up the system
    ☐ Clean up the system regularly to avoid clutter
  • Task 14 due in 13 weeks: Regularly check for any overlooked tasks
    ☐ Regularly check the system for any overlooked tasks
  • Task 13 due in 3 months: Keep a backup of the system
    ☐ Ensure there is a regular backup of the system
  • Task 15 due in 14 weeks: Analyze productivity
    ☐ Analyze if productivity has improved after implementing the system
  • Task 16 due in 15 weeks: Implement necessary changes
    ☐ Implement necessary changes based on productivity analysis
  • Task 18 due in 16 weeks: Get feedback from colleagues
    ☐ Get feedback from colleagues who are also using the system
  • Task 19 due in 17 weeks: Implement colleagues' feedback
    ☐ Implement useful feedback from colleagues
  • Task 17 due in 4 months: Share the system with colleagues
    ☐ If the system is effective, share it with colleagues
  • Task 20 due in 5 months: Regularly update the system
    ☐ Keep the system updated with new features and improvements