Email-to-Task Conversion Project Template

Email-to-Task Conversion Project in Priority Matrix

Convert email communication into actionable tasks to ensure no important task is overlooked.

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Proposed Tasks

Critical and Immediate

• Task 1: Research Email Management Tools
  ☐ Identify the best email management tools that can be used to convert emails into tasks ☐ Compare their features ☐ Check their compatibility with our current email system
• Task 2: Choose an Email Management Tool
  ☐ Choose the most suitable tool based on the research

Important but Not Immediate

• Task 3: Purchase and Install the Tool
  ☐ Purchase the selected tool ☐ Install it on all company devices
• Task 4: Train Employees on the New Tool
  ☐ Organize a training session for all employees ☐ Ensure all employees understand how to use the tool

Less Important but Immediate

• Task 5: Set Up Email Filters
  ☐ Set up filters to automatically categorize emails into tasks ☐ Test the filters to ensure they work correctly
• Task 6: Monitor the System for a Week
  ☐ Monitor the system for a week to identify any issues

Least Important and Not Immediate

• Task 10: Continue Monitoring and Adjusting
  ☐ Continue monitoring the system and making adjustments as needed
• Task 7: Fix Identified Issues
  ☐ Fix any issues identified during the monitoring period
• Task 8: Get Feedback from Employees
  ☐ Get feedback from employees on the new system
• Task 9: Make Necessary Adjustments
  ☐ Make any necessary adjustments based on the feedback received