Email-to-Task Conversion Project Template

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In a role that involves liaising with multiple parties, missing important emails can be detrimental. The Email-to-Task Conversion Project template helps you turn emails into actionable tasks using Priority Matrix. This ensures that all communication is addressed in a timely manner.

Follow the step-by-step tasks in this template to screen emails, convert them into tasks, prioritize, delegate, and follow up. Maintain a clean and efficient workspace by archiving completed tasks and reviewing progress monthly.

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Email-to-Task Conversion Project for Priority Matrix

Email-to-Task Conversion Project in Priority Matrix

Turn emails into tasks to ensure all requests and enquiries are dealt with promptly.

You can start using Email-to-Task Conversion Project or other Higher-Education Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

High Urgency, High Importance

  • Task 1: Email Screening - Due in 1 day
    ☐ Screen emails for urgent and important tasks ☐ Mark emails for follow up ☐ Delete irrelevant emails
  • Task 10: Email Screening - Due in 1 day
    ☐ Screen emails for urgent and important tasks ☐ Mark emails for follow up ☐ Delete irrelevant emails
  • Task 19: Email Screening - Due in 1 day
    ☐ Screen emails for urgent and important tasks ☐ Mark emails for follow up ☐ Delete irrelevant emails
  • Task 2: Email Conversion - Due in 2 days
    ☐ Convert emails into tasks in the priority matrix ☐ Assign priority to each task
  • Task 11: Email Conversion - Due in 2 days
    ☐ Convert emails into tasks in the priority matrix ☐ Assign priority to each task
  • Task 20: Email Conversion - Due in 2 days
    ☐ Convert emails into tasks in the priority matrix ☐ Assign priority to each task
  • Task 3: Task Prioritization - Due in 3 days
    ☐ Review and adjust task priorities based on importance and urgency
  • Task 12: Task Prioritization - Due in 3 days
    ☐ Review and adjust task priorities based on importance and urgency
  • Task 5: Follow Up on Urgent Tasks - Due in 1 week
    ☐ Follow up on urgent tasks
  • Task 14: Follow Up on Urgent Tasks - Due in 1 week
    ☐ Follow up on urgent tasks

Low Urgency, High Importance

  • Task 4: Task Delegation - Due in 1 week
    ☐ Delegate tasks to team members if applicable
  • Task 13: Task Delegation - Due in 1 week
    ☐ Delegate tasks to team members if applicable
  • Task 6: Follow Up on Important Tasks - Due in 2 weeks
    ☐ Follow up on important tasks
  • Task 15: Follow Up on Important Tasks - Due in 2 weeks
    ☐ Follow up on important tasks

Low Urgency, Low Importance

  • Task 7: Review Completed Tasks - Due in 3 weeks
    ☐ Review completed tasks for quality assurance
  • Task 16: Review Completed Tasks - Due in 3 weeks
    ☐ Review completed tasks for quality assurance
  • Task 8: Archive Completed Tasks - Due in 4 weeks
    ☐ Archive completed tasks to maintain a clean workspace
  • Task 17: Archive Completed Tasks - Due in 4 weeks
    ☐ Archive completed tasks to maintain a clean workspace
  • Task 9: Monthly Review - Due in 1 month
    ☐ Review project progress and adjust strategies if needed
  • Task 18: Monthly Review - Due in 1 month
    ☐ Review project progress and adjust strategies if needed