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Email to Task Conversion Project Template
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Efficiently manage your email communication by converting emails into actionable tasks. This template guides you through setting up an email to task conversion process, ensuring that no important communication is missed. From setting up email filters to integrating with task management tools, you'll have a streamlined approach to handle high volumes of emails.
Follow the step-by-step tasks to create, test, and maintain this process, ultimately improving your workflow and productivity.
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Email to Task Conversion Project in Priority Matrix
Convert emails into tasks to ensure no important communication is overlooked in the fast food industry.
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Proposed Tasks
Urgent and Important
-
Task 1: Set up email filter due in 1 day
☐ Subtask1: Identify important email senders and keywords ☐ Subtask2: Set up email filter rules based on senders and keywords -
Task 2: Integrate email with task management tool due in 3 days
☐ Subtask1: Research integration options ☐ Subtask2: Connect email platform with task management tool -
Task 9: Review email to task conversion process due in 6 weeks
☐ Subtask1: Review performance of email to task conversion process ☐ Subtask2: Make adjustments as needed
Important, Not Urgent
-
Task 3: Create task categories due in 1 week
☐ Subtask1: Identify common types of tasks from emails ☐ Subtask2: Create relevant task categories in task management tool -
Task 4: Test email to task conversion due in 1.5 weeks
☐ Subtask1: Send test emails ☐ Subtask2: Check if emails are converted into tasks correctly -
Task 10: Maintain email to task process due in 7 weeks
☐ Subtask1: Regularly review and adjust email filter rules and task categories ☐ Subtask2: Train new team members on email to task conversion process
Urgent, Not Important
-
Task 5: Adjust email filter rules due in 2 weeks
☐ Subtask1: Review performance of current email filters ☐ Subtask2: Adjust email filter rules as needed -
Task 6: Review task categories due in 3 weeks
☐ Subtask1: Review relevance of current task categories ☐ Subtask2: Adjust task categories as needed
Not Urgent, Not Important
-
Task 7: Set up task reminders due in 4 weeks
☐ Subtask1: Set up task reminders in task management tool ☐ Subtask2: Test task reminder functionality -
Task 8: Train on new process due in 5 weeks
☐ Subtask1: Train other team members on new email to task conversion process ☐ Subtask2: Collect feedback and make adjustments as needed