Email to Task Conversion Project Template

Email to Task Conversion Project in Priority Matrix

Convert important emails into actionable tasks to ensure nothing gets overlooked.

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Proposed Tasks

Critical & Immediate

• Task 1 due in 1 day: Identify Key Emails
  ☐ Subtask1: Identify the types of emails that contain critical information and should be turned into tasks.
• Task 2 due in 3 days: Select Email Management Tool
  ☐ Subtask1: Research and select an email management tool that can easily convert emails into tasks.
• Task 4 due in 10 days: Set Up Email Filters
  ☐ Subtask1: Set up email filters to automatically direct important emails to the task conversion tool.
• Task 8 due in 5 weeks: Refine Email Filters
  ☐ Subtask1: Based on feedback and review, refine the email filters for better task conversion.
• Task 11 due in 10 weeks: Monitor Updated Email to Task Conversion
  ☐ Subtask1: Monitor the updated email to task conversion process.
• Task 14 due in 4 months: Implement Refined Training
  ☐ Subtask1: Implement the refined training for the team.
• Task 15 due in 18 weeks: Monitor Refined Email to Task Conversion
  ☐ Subtask1: Monitor the refined email to task conversion process.
• Task 19 due in 7 months: Implement Final Updates to Process
  ☐ Subtask1: Implement any final updates to the email to task conversion process.

Critical & Long-Term

• Task 3 due in 1 week: Train Team on Email Management Tool
  ☐ Subtask1: Organize a training session for the team on how to use the email management tool.
• Task 6 due in 3 weeks: Regular Review of Converted Tasks
  ☐ Subtask1: Schedule regular reviews of the tasks created from emails to ensure they are being actioned.
• Task 10 due in 2 months: Implement Updated Training
  ☐ Subtask1: Implement the updated training for the team.
• Task 13 due in 14 weeks: Refine Training Based on Updated Process
  ☐ Subtask1: Refine the training based on the updated email to task conversion process.
• Task 16 due in 5 months: Regular Review of Converted Tasks
  ☐ Subtask1: Conduct regular reviews of the tasks created from emails to ensure they are being actioned.
• Task 18 due in 6 months: Final Review of Email to Task Conversion Process
  ☐ Subtask1: Conduct a final review of the email to task conversion process.

Non-Critical & Immediate

• Task 5 due in 2 weeks: Monitor Email to Task Conversion
  ☐ Subtask1: Regularly monitor the email to task conversion process to ensure it is functioning efficiently.
• Task 7 due in 1 month: Feedback Session on Email Management Tool
  ☐ Subtask1: Conduct a feedback session with the team on their experience using the email management tool.
• Task 9 due in 6 weeks: Update Training Based on Feedback
  ☐ Subtask1: Update the training material based on feedback from the team.
• Task 12 due in 3 months: Review of Updated Email Filters
  ☐ Subtask1: Conduct a review of the updated email filters.
• Task 17 due in 22 weeks: Feedback Session on Refined Process
  ☐ Subtask1: Conduct a feedback session with the team on their experience with the refined process.

Non-Critical & Long-Term

• Task 20 due in 8 months: Celebrate Successful Implementation
  ☐ Subtask1: Celebrate the successful implementation of the email to task conversion process.