Email to Task Conversion Template

More engineering templates

In a busy engineering environment, critical emails can often be overlooked. This template helps you turn emails into tasks to ensure that no important communication is missed and all tasks are completed efficiently. Follow the step-by-step guide to integrate an email-to-task conversion tool, train your team, and refine the process for optimal performance.

By implementing this template, you can streamline your workflow, improve task management, and ensure that important information is never lost in your inbox.

Get this template on priority matrix

Email to Task Conversion for Priority Matrix

Email to Task Conversion in Priority Matrix

Convert emails into actionable tasks to ensure no important communications are missed.

You can start using Email to Task Conversion or other Engineering Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Task 1 due in 1 day: Set up Email Integration
    ☐ Research email integration tools ☐ Select suitable tool ☐ Install and set up tool
  • Task 3 due in 1 week: Test Email Integration
    ☐ Send test emails ☐ Convert test emails to tasks ☐ Review tasks for accuracy
  • Task 10 due in 2 months: Finalize Email to Task Conversion Process
    ☐ Finalize email to task conversion process ☐ Ensure process is efficient and effective ☐ Document process for future reference

Important, Not Urgent

  • Task 2 due in 3 days: Train Team on Email Integration Tool
    ☐ Prepare training materials ☐ Conduct training session ☐ Collect feedback
  • Task 4 due in 2 weeks: Refine Email Filtering
    ☐ Adjust email filtering criteria ☐ Test new criteria ☐ Make necessary changes
  • Task 7 due in 5 weeks: Train Team on New Process
    ☐ Prepare training materials on new process ☐ Conduct training session ☐ Collect feedback

Urgent, Not Important

  • Task 5 due in 3 weeks: Monitor Email to Task Conversion
    ☐ Monitor task creation from emails ☐ Identify any issues ☐ Resolve issues
  • Task 8 due in 6 weeks: Monitor New Process
    ☐ Monitor new email to task conversion process ☐ Identify any issues ☐ Resolve issues

Not Urgent, Not Important

  • Task 6 due in 1 month: Review and Adjust Process
    ☐ Review email to task conversion process ☐ Identify areas for improvement ☐ Implement changes
  • Task 9 due in 7 weeks: Review and Adjust New Process
    ☐ Review new email to task conversion process ☐ Identify areas for improvement ☐ Implement changes