Email to Task Conversion Template

Email to Task Conversion in Priority Matrix

Convert system-related emails into tasks to ensure timely resolution of critical issues.

You can start using Email to Task Conversion or other Education Project Templates with Priority Matrix in just a few steps:

1. Click to sign in or create an account in the system
2. Start adding your items to the matrix
3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you

If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.

Proposed Tasks

Urgent and Important

• Task 1: Set up email filter due in 1 day
  ☐ Identify system-related emails ☐ Set up email filter for system-related emails
• Task 2: Create a new project for system-related tasks due in 3 days
  ☐ Create a new project in Priority Matrix ☐ Define project structure
• Task 4: Set up automatic email-to-task conversion due in 2 weeks
  ☐ Configure Priority Matrix to convert emails into tasks ☐ Test email-to-task conversion
• Task 6: Set up task deadlines due in 4 weeks
  ☐ Define task deadlines based on urgency and importance of system issues ☐ Assign deadlines to tasks
• Task 18: Implement improvements due in 16 weeks
  ☐ Implement improvements identified during reviews ☐ Monitor effectiveness of improvements
• Task 20: Adjust overall process due in 18 weeks
  ☐ Adjust overall process of converting emails into tasks based on review ☐ Implement adjustments

Important, Not Urgent

• Task 3: Define task categories due in 1 week
  ☐ Identify common types of system issues ☐ Define task categories based on types of system issues
• Task 5: Assign tasks to team members due in 3 weeks
  ☐ Identify team members responsible for each type of system issue ☐ Assign tasks to team members
• Task 7: Review and adjust task categories due in 5 weeks
  ☐ Review effectiveness of task categories ☐ Adjust task categories if necessary
• Task 9: Review and adjust task assignment due in 7 weeks
  ☐ Review effectiveness of task assignment ☐ Adjust task assignment if necessary
• Task 10: Review and adjust task deadlines due in 8 weeks
  ☐ Review effectiveness of task deadlines ☐ Adjust task deadlines if necessary
• Task 12: Train team members on using Priority Matrix due in 10 weeks
  ☐ Train team members on using Priority Matrix for task management ☐ Monitor team members' usage of Priority Matrix
• Task 13: Review and adjust email filter due in 11 weeks
  ☐ Review effectiveness of email filter ☐ Adjust email filter if necessary
• Task 14: Review and adjust automatic email-to-task conversion due in 12 weeks
  ☐ Review effectiveness of automatic email-to-task conversion ☐ Adjust automatic email-to-task conversion if necessary
• Task 15: Review and adjust task reminders due in 13 weeks
  ☐ Review effectiveness of task reminders ☐ Adjust task reminders if necessary
• Task 16: Review and adjust task monitoring due in 14 weeks
  ☐ Review effectiveness of task monitoring ☐ Adjust task monitoring if necessary
• Task 17: Review and adjust training due in 15 weeks
  ☐ Review effectiveness of training ☐ Adjust training if necessary
• Task 19: Review overall process due in 17 weeks
  ☐ Review overall process of converting emails into tasks ☐ Identify areas for improvement

Urgent, Not Important

• Task 8: Monitor task completion due in 6 weeks
  ☐ Monitor task completion ☐ Identify tasks that are not completed on time
• Task 11: Set up task reminders due in 9 weeks
  ☐ Set up task reminders in Priority Matrix ☐ Test task reminders