Email-to-Task Conversion Project Template

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In the bustling environment of coworking and shared office spaces, important emails can easily get lost in the shuffle. This template helps Product Managers convert crucial emails into actionable tasks, ensuring that no important communication slips through the cracks.

Follow this step-by-step guide to research, test, and implement the best email management tools, turning your inbox into a productivity powerhouse.

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Email-to-Task Conversion Project for Priority Matrix

Email-to-Task Conversion Project in Priority Matrix

Convert important emails into actionable tasks to stay on top of communication in fast-paced coworking environments.

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Proposed Tasks

Finalization & Review

  • Task 1: Research email management tools (due in 1 week)
    ☐ Identify potential email management tools ☐ Evaluate features and pricing ☐ Select top 3 tools for further consideration
  • Task 2: Set up trials for top 3 tools (due in 2 weeks)
    ☐ Contact vendors for trial setup ☐ Configure each tool for testing
  • Task 3: Testing phase (due in 3 weeks)
    ☐ Test each tool with sample emails ☐ Evaluate effectiveness and ease of use
  • Task 4: Choose the best tool (due in 1 month)
    ☐ Compare results from testing phase ☐ Make a decision on the best tool
  • Task 5: Purchase and set up chosen tool (due in 5 weeks)
    ☐ Purchase the tool ☐ Set up the tool for daily use
  • Task 6: Train on how to use the tool (due in 6 weeks)
    ☐ Learn how to use the tool effectively ☐ Document the process for future reference
  • Task 7: Start using the tool (due in 7 weeks)
    ☐ Start converting emails into tasks ☐ Adjust the process as necessary
  • Task 8: Weekly review of the process (due in 8 weeks)
    ☐ Review the effectiveness of the tool ☐ Make necessary adjustments
  • Task 9: Monthly review of the process (due in 3 months)
    ☐ Review the effectiveness of the tool ☐ Make necessary adjustments
  • Task 10: Quarterly review of the process (due in 6 months)
    ☐ Review the effectiveness of the tool ☐ Make necessary adjustments