Email-to-Task Conversion and Tracking Project Template

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Ensure that no important tasks get lost in your inbox with this Email-to-Task Conversion and Tracking template. This project helps you set up a system to convert emails into actionable tasks, prioritize them, and track their completion effectively.

From setting up the necessary tools to training your team and ongoing maintenance, this template provides a comprehensive guide to ensure all important tasks are tracked and completed. Perfect for BIM Managers and other professionals who rely heavily on email for task management.

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Email-to-Task Conversion and Tracking Project for Priority Matrix

Email-to-Task Conversion and Tracking Project in Priority Matrix

Convert emails into tasks to ensure no important action items get lost in the inbox.

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Proposed Tasks

Urgent and Important

  • Set up Email-to-Task Conversion Tool - due in 1 week
    ☐ Research on suitable tools ☐ Choose the appropriate tool ☐ Set up the tool ☐ Test the tool
  • Integrate Conversion Tool with Email - due in 2 weeks
    ☐ Understand the integration process ☐ Carry out the integration ☐ Test the integration

Important, Not Urgent

  • Set up Task Prioritization System - due in 3 weeks
    ☐ Research on Eisenhower method ☐ Set up prioritization system ☐ Test the system
  • Train Team on the New System - due in 4 weeks
    ☐ Develop training materials ☐ Conduct training sessions ☐ Collect feedback

Urgent, Not Important

  • Monitor Task Completion - ongoing
    ☐ Review completed tasks ☐ Identify any issues ☐ Make necessary adjustments

Not Urgent, Not Important

  • Maintenance of the System - every 6 months
    ☐ Check system for any errors ☐ Fix any issues ☐ Test the system
  • Review and Improve System - every 3 months
    ☐ Collect feedback from team ☐ Identify areas for improvement ☐ Implement improvements