Email Task Tracking Template

More information-technology templates

Turn your emails into tasks using Priority Matrix and ensure that no important communication slips through the cracks. This template guides you through setting up a system to convert emails into tasks, categorize them, set deadlines, and track their completion.

By following this template, you can streamline your IT service delivery process, ensuring that all tasks are prioritized and actioned promptly, ultimately improving efficiency and communication within your team.

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Email Task Tracking for Priority Matrix

Email Task Tracking in Priority Matrix

Transform your emails into actionable tasks to ensure no important communication is missed.

You can start using Email Task Tracking or other Information-Technology Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
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If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Not Urgent & Not Important

  • Task 1: Email integration setup - due in 2 days
    ☐ Research best practices for email integration ☐ Setup email integration with Priority Matrix
  • Task 2: Email categorization - due in 1 week
    ☐ Identify common types of emails received ☐ Develop a categorization system for emails
  • Task 3: Email to task conversion - due in 1 week
    ☐ Establish a system for converting emails into tasks ☐ Test email to task conversion system
  • Task 4: Prioritizing tasks - due in 1 week
    ☐ Determine priority levels for tasks ☐ Assign priority levels to tasks
  • Task 5: Deadline setting - due in 1 week
    ☐ Develop a system for setting task deadlines ☐ Implement deadline setting system
  • Task 6: Task completion tracking - due in 2 weeks
    ☐ Develop a system for tracking task completion ☐ Implement task completion tracking system
  • Task 7: Reporting - due in 2 weeks
    ☐ Develop a system for reporting on task completion ☐ Implement reporting system
  • Task 8: System testing - due in 3 weeks
    ☐ Test entire system for bugs ☐ Fix any identified bugs
  • Task 9: System rollout - due in 4 weeks
    ☐ Rollout system to team ☐ Train team on using the system
  • Task 10: Feedback collection - due in 5 weeks
    ☐ Collect feedback on system from team ☐ Make any necessary adjustments based on feedback
  • Task 11: System refinement - due in 6 weeks
    ☐ Refine system based on feedback ☐ Re-test system
  • Task 12: Final system rollout - due in 7 weeks
    ☐ Rollout final system to team ☐ Provide final training to team
  • Task 13: Maintenance plan - due in 8 weeks
    ☐ Create a maintenance plan for the system ☐ Implement maintenance plan
  • Task 14: Regular system checks - due in 9 weeks
    ☐ Perform regular system checks ☐ Fix any identified issues
  • Task 15: Regular feedback collection - due in 10 weeks
    ☐ Collect regular feedback from team ☐ Make any necessary adjustments based on feedback
  • Task 16: Regular system updates - due in 11 weeks
    ☐ Perform regular system updates ☐ Test system after updates
  • Task 17: Quarterly system review - due in 12 weeks
    ☐ Perform a quarterly review of the system ☐ Make any necessary adjustments based on review
  • Task 18: Annual system review - due in 1 year
    ☐ Perform an annual review of the system ☐ Make any necessary adjustments based on review
  • Task 19: System upgrade planning - due in 1 year
    ☐ Plan for any necessary system upgrades ☐ Implement any necessary system upgrades
  • Task 20: System upgrade implementation - due in 1 year
    ☐ Implement any necessary system upgrades ☐ Test system after upgrades