Email Task Tracking Project Template

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In the fast-paced IT industry, critical tasks can easily get buried in emails. This template helps you convert emails into actionable tasks, ensuring nothing important is overlooked. With a series of structured steps, you can categorize, assign, monitor, and review tasks effectively.

By following this template, you can maintain a clear overview of all action items, improve task management, and enhance team productivity.

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Email Task Tracking Project for Priority Matrix

Email Task Tracking Project in Priority Matrix

Convert emails into tasks to ensure no important action items are missed in your IT projects.

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Proposed Tasks

Low Priority / Etc.

  • Task 1 due in 1 day
    ☐ Identify all email tasks ☐ Categorize tasks based on urgency and impact
  • Task 2 due in 3 days
    ☐ Assign tasks to team members ☐ Set deadlines for each task
  • Task 3 due in 1 week
    ☐ Monitor progress of tasks ☐ Provide feedback and assistance where needed
  • Task 4 due in 2 weeks
    ☐ Review completed tasks ☐ Identify any tasks that were not completed on time
  • Task 5 due in 3 weeks
    ☐ Identify any recurring tasks ☐ Develop a system for managing these tasks
  • Task 6 due in 1 month
    ☐ Implement system for managing recurring tasks ☐ Train team members on how to use the system
  • Task 7 due in 5 weeks
    ☐ Review effectiveness of task management system ☐ Make any necessary adjustments
  • Task 8 due in 6 weeks
    ☐ Review team's adherence to task management system ☐ Provide additional training if necessary
  • Task 9 due in 2 months
    ☐ Review progress of long-term tasks ☐ Provide assistance where needed
  • Task 10 due in 10 weeks
    ☐ Review any tasks that are not being completed on time ☐ Identify any barriers to completion
  • Task 11 due in 3 months
    ☐ Review effectiveness of task management system ☐ Make any necessary adjustments
  • Task 12 due in 14 weeks
    ☐ Review team's adherence to task management system ☐ Provide additional training if necessary
  • Task 13 due in 4 months
    ☐ Review progress of long-term tasks ☐ Provide assistance where needed
  • Task 14 due in 18 weeks
    ☐ Review any tasks that are not being completed on time ☐ Identify any barriers to completion
  • Task 15 due in 5 months
    ☐ Review effectiveness of task management system ☐ Make any necessary adjustments
  • Task 16 due in 22 weeks
    ☐ Review team's adherence to task management system ☐ Provide additional training if necessary
  • Task 18 due in 26 weeks
    ☐ Review any tasks that are not being completed on time ☐ Identify any barriers to completion
  • Task 17 due in 6 months
    ☐ Review progress of long-term tasks ☐ Provide assistance where needed
  • Task 20 due in 30 weeks
    ☐ Review team's adherence to task management system ☐ Provide additional training if necessary
  • Task 19 due in 7 months
    ☐ Review effectiveness of task management system ☐ Make any necessary adjustments