Email Task Management Template

Email Task Management in Priority Matrix

Convert emails into tasks directly from your inbox to ensure no important tasks are missed.

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Proposed Tasks

Immediate and Important

• Organize existing tasks from emails
  ☐ Review all unattended emails ☐ Identify tasks from emails ☐ Add tasks to the task list
• Set up email filtering system
  ☐ Research on email filtering tools ☐ Choose a suitable tool ☐ Implement the tool in the system

Important, Not Immediate

• Create task deadlines
  ☐ Review the task list ☐ Assign deadlines to tasks
• Delegate tasks
  ☐ Identify tasks that can be delegated ☐ Assign tasks to team members
• Prioritize tasks
  ☐ Review the task list ☐ Identify priority tasks ☐ Assign priority levels to tasks

Immediate, Not Important

• Complete tasks
  ☐ Work on tasks according to priority ☐ Mark tasks as complete when done
• Monitor task progress
  ☐ Review task list regularly ☐ Track progress of tasks
• Set up task reminders
  ☐ Identify tasks with upcoming deadlines ☐ Create reminders for these tasks

Not Immediate, Not Important

• Optimize email filtering system
  ☐ Review the effectiveness of the email filtering tool ☐ Make necessary adjustments
• Review completed tasks
  ☐ Regularly review completed tasks ☐ Check for any missed tasks