Email Task Management Project Template

More project-management templates

In a busy project management role, important emails can easily be overlooked. This template helps you convert emails into tasks, ensuring all communications are accounted for and managed within the project timeline. The step-by-step guide provided helps establish an effective email task system, train your team, and continuously monitor and improve the system.

By implementing the strategies outlined in this template, you can enhance productivity and ensure that no crucial email slips through the cracks.

Get this template on priority matrix

Email Task Management Project for Priority Matrix

Email Task Management Project in Priority Matrix

Convert emails into tasks to ensure no important communication is missed and all tasks are accounted for.

You can start using Email Task Management Project or other Project-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

High Impact, Urgent

  • Task 1: Set Up Email Task System due in 1 week
    Establish a system to convert all incoming emails into tasks. This system should prioritize tasks based on their urgency and impact. ☐ Research Email Management Tools ☐ Choose Suitable Tool ☐ Setup Tool
  • Task 5: Maintain Email Task System due in 5 weeks
    ☐ Regularly Check the Email Task System for Any Issues ☐ Provide Ongoing Support to Team ☐ Update System as Needed
  • Task 9: Evaluate System's Impact on Productivity due in 14 weeks
    ☐ Analyze Team's Productivity Before and After System Implementation ☐ Prepare a Report on Findings ☐ Present Findings to Management
  • Task 13: Update Training Materials due in 22 weeks
    ☐ Review Training Materials ☐ Update Materials Based on System Changes ☐ Distribute Updated Materials to Team
  • Task 17: Implement Approved Improvements due in 30 weeks
    ☐ Implement Approved Improvements ☐ Provide Support to Team During Implementation ☐ Monitor System for Any Issues

High Impact, Not Urgent

  • Task 2: Train Team on Email Task System due in 2 weeks
    Train the team on how to use the new email task system. This training should cover how to convert emails into tasks, how to prioritize tasks, and how to mark tasks as completed. ☐ Create Training Material ☐ Conduct Training Sessions
  • Task 6: Review Email Task System due in 2 months
    ☐ Conduct a Full Review of the Email Task System ☐ Prepare a Report on the System's Performance ☐ Present Findings to Management
  • Task 10: Plan Future Improvements due in 4 months
    ☐ Identify Potential Improvements to the System ☐ Develop a Plan to Implement These Improvements ☐ Present Plan to Management for Approval
  • Task 14: Conduct Refresher Training due in 6 months
    ☐ Plan Refresher Training ☐ Conduct Training Sessions ☐ Collect Feedback from Team
  • Task 18: Review System After Improvements due in 8 months
    ☐ Conduct a Full Review of the System After Improvements ☐ Prepare a Report on the System's Performance ☐ Present Findings to Management

Low Impact, Urgent

  • Task 3: Monitor Email Task System due in 3 weeks
    ☐ Track Usage of Email Task System ☐ Collect Feedback from Team ☐ Make Necessary Adjustments
  • Task 7: Update Training Materials due in 10 weeks
    ☐ Review Training Materials ☐ Update Materials Based on System Changes ☐ Distribute Updated Materials to Team
  • Task 11: Implement Approved Improvements due in 18 weeks
    ☐ Implement Approved Improvements ☐ Provide Support to Team During Implementation ☐ Monitor System for Any Issues
  • Task 15: Evaluate System's Impact on Productivity due in 26 weeks
    ☐ Analyze Team's Productivity Before and After System Implementation ☐ Prepare a Report on Findings ☐ Present Findings to Management
  • Task 19: Update Training Materials due in 34 weeks
    ☐ Review Training Materials ☐ Update Materials Based on System Changes ☐ Distribute Updated Materials to Team

Low Impact, Not Urgent

  • Task 4: Evaluate Email Task System due in 1 month
    ☐ Analyze the Effectiveness of the Email Task System ☐ Identify Any Areas for Improvement ☐ Implement Improvements
  • Task 8: Conduct Refresher Training due in 3 months
    ☐ Plan Refresher Training ☐ Conduct Training Sessions ☐ Collect Feedback from Team
  • Task 12: Review System After Improvements due in 5 months
    ☐ Conduct a Full Review of the System After Improvements ☐ Prepare a Report on the System's Performance ☐ Present Findings to Management
  • Task 16: Plan Future Improvements due in 7 months
    ☐ Identify Potential Improvements to the System ☐ Develop a Plan to Implement These Improvements ☐ Present Plan to Management for Approval
  • Task 20: Conduct Refresher Training due in 9 months
    ☐ Plan Refresher Training ☐ Conduct Training Sessions ☐ Collect Feedback from Team