Email Task Management Template

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Manage your emails efficiently by converting them into tasks using Priority Matrix. This template helps Assistant City Engineers ensure that all requests and issues raised via email are addressed promptly, thereby improving response time and service quality.

Follow the step-by-step guide to set up email integration, create filtering rules, assign tasks to team members, and monitor task completion. This template also includes tasks for prioritizing, training, and continuous improvement to enhance your email task management process.

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Email Task Management for Priority Matrix

Email Task Management in Priority Matrix

Transform emails into manageable tasks for improved response time and service quality.

You can start using Email Task Management or other Local-Government Project Templates with Priority Matrix in just a few steps:

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Proposed Tasks

Urgent and Important

  • Task 1: Set up Email Integration
    ☐ Connect Priority Matrix with email account ☐ Test email-to-task conversion
  • Task 14: Train Team on Email Task Management
    ☐ Train team on using Priority Matrix for managing email tasks
  • Task 15: Address Issues with Email Task Management
    ☐ Address any issues with the email-task conversion process
  • Task 2: Create Email Filtering Rules
    ☐ Identify common email subjects ☐ Set up rules for automatic task creation
  • Task 6: Address Urgent Emails
    ☐ Address tasks arising from urgent emails

Important, Not Urgent

  • Task 13: Review Email Rules
    ☐ Review and adjust email-to-task conversion rules as needed
  • Task 16: Improve Email Task Management Process
    ☐ Identify ways to improve the email task management process
  • Task 18: Update Training on Email Task Management
    ☐ Update training materials based on feedback
  • Task 20: Plan for Future Improvements
    ☐ Plan for future improvements to the email task management process
  • Task 3: Assign Tasks to Team Members
    ☐ Identify tasks for each team member ☐ Assign tasks
  • Task 4: Set Task Priorities
    ☐ Review tasks ☐ Set priorities based on urgency and importance
  • Task 7: Address Important Emails
    ☐ Address tasks arising from important emails
  • Task 11: Plan for Next Week
    ☐ Plan tasks for the upcoming week based on emails

Urgent, Not Important

  • Task 10: Review Completed Tasks
    ☐ Review tasks completed during the week
  • Task 12: Update Task List
    ☐ Update task list based on new emails
  • Task 17: Review Feedback on Email Task Management
    ☐ Review feedback from team on email task management
  • Task 19: Review Email Task Management Performance
    ☐ Review performance of email task management process
  • Task 5: Monitor Task Completion
    ☐ Track task status ☐ Adjust priorities as needed
  • Task 8: Address Non-Urgent Emails
    ☐ Address tasks arising from non-urgent emails

Not Urgent, Not Important

  • Task 9: Delete Irrelevant Emails
    ☐ Delete or archive irrelevant emails