Email Task Management Project Template

Email Task Management Project in Priority Matrix

Turn emails into actionable tasks to ensure important communications are not overlooked in a busy healthcare environment.

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2. Start adding your items to the matrix
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Proposed Tasks

High Priority, Urgent

• Task 1 due in 1 day: Review high priority emails
  ☐ Identify high priority emails ☐ Turn them into tasks ☐ Assign to appropriate staff
• Task 5 due in 3 weeks: Monitor email task management system
  ☐ Check tasks are being completed on time ☐ Make any necessary adjustments to system
• Task 7 due in 5 weeks: Implement email task reminders
  ☐ Set up reminders for important tasks ☐ Ensure staff are receiving reminders
• Task 9 due in 7 weeks: Review email task priorities
  ☐ Ensure tasks are correctly prioritized ☐ Adjust priorities if necessary
• Task 12 due in 10 weeks: Monitor email task completion rates
  ☐ Check tasks are being completed on time ☐ Identify any issues
• Task 14 due in 3 months: Implement any necessary changes to email task management system
  ☐ Make changes based on feedback and monitoring ☐ Inform staff of changes
• Task 19 due in 17 weeks: Monitor email task management system
  ☐ Check tasks are being completed on time ☐ Make any necessary adjustments to system

High Priority, Not Urgent

• Task 2 due in 3 days: Organize email inbox
  ☐ Sort emails into folders ☐ Delete unnecessary emails ☐ Archive old emails
• Task 3 due in 1 week: Set up email filters
  ☐ Create filters for different types of emails ☐ Test filters to ensure they work correctly
• Task 4 due in 2 weeks: Train staff on email task management system
  ☐ Prepare training materials ☐ Conduct training sessions ☐ Answer any questions
• Task 10 due in 2 months: Conduct follow-up training on email task management system
  ☐ Prepare refresher training materials ☐ Conduct training sessions
• Task 15 due in 13 weeks: Conduct final review of email task management system
  ☐ Review system effectiveness ☐ Plan for future improvements
• Task 17 due in 15 weeks: Set up regular email inbox clean-up schedule
  ☐ Set up regular schedule for email inbox clean-up ☐ Inform staff of schedule
• Task 20 due in 5 months: Conduct final training on email task management system
  ☐ Prepare final training materials ☐ Conduct training sessions

Low Priority, Urgent

• Task 6 due in 1 month: Review and improve email task management system
  ☐ Collect feedback from staff ☐ Make improvements based on feedback
• Task 11 due in 9 weeks: Review email filters
  ☐ Ensure filters are working correctly ☐ Make any necessary adjustments
• Task 13 due in 11 weeks: Review staff feedback on email task management system
  ☐ Collect feedback from staff ☐ Make improvements based on feedback
• Task 18 due in 4 months: Review email task reminders
  ☐ Ensure reminders are effective ☐ Make any necessary adjustments

Low Priority, Not Urgent

• Task 8 due in 6 weeks: Periodically clean up email inbox
  ☐ Delete unneeded emails ☐ Archive completed tasks
• Task 16 due in 14 weeks: Archive completed email tasks
  ☐ Archive completed tasks ☐ Ensure inbox is organized