Email Task Management in Priority Matrix Template

More business-development templates

Emails often contain important tasks and deadlines. By turning emails into tasks and managing them in Priority Matrix, you can ensure that no important task is overlooked, thereby improving efficiency. This template guides you through setting up email integration, creating tasks from emails, prioritizing, assigning deadlines, delegating to team members, and maintaining daily reviews.

Use this template to transform your email inbox into an organized task management system, helping you stay on top of your responsibilities and improve overall productivity.

Get this template on priority matrix

Email Task Management in Priority Matrix for Priority Matrix

Email Task Management in Priority Matrix in Priority Matrix

Turn emails into tasks and manage them effectively using Priority Matrix to improve efficiency and ensure no important task is overlooked.

You can start using Email Task Management in Priority Matrix or other Business-Development Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Urgent and Important

  • Complete and check off tasks
    Complete tasks and mark them as done in Priority Matrix. ☐ Complete your tasks ☐ Mark them as done in the software
  • Create task from first email
    Turn your first email into a task in Priority Matrix. ☐ Choose an important email ☐ Convert it into a task in the software
  • Review tasks daily
    Ensure that you review your tasks every day. ☐ Set a reminder to review tasks ☐ Make necessary adjustments to tasks and their priorities
  • Set up email integration
    ☐ Research and learn how to integrate your email with Priority Matrix ☐ Perform the integration

Important but not Urgent

  • Prioritize tasks
    Learn to categorize tasks based on urgency and importance. ☐ Identify the key factors that make a task urgent or important ☐ Assign tasks to the appropriate quadrant based on these factors
  • Set deadlines for tasks
    Assign a deadline for every task. ☐ Review each task and decide on a reasonable deadline ☐ Input these deadlines into Priority Matrix

Urgent but not Important

  • Assign tasks to team members
    Delegate tasks to your team members. ☐ Decide which tasks can be delegated ☐ Assign these tasks to your team members in Priority Matrix
  • Review completed tasks
    Regularly review completed tasks. ☐ Set a reminder to review completed tasks ☐ Use these reviews to improve your task management

Neither Urgent nor Important

  • Archive old tasks
    Archive tasks that are no longer relevant. ☐ Identify tasks that are no longer relevant ☐ Archive these tasks in Priority Matrix
  • Clean up your email inbox
    Keep your email inbox clean and organized. ☐ Delete or archive emails that are no longer needed ☐ Organize the remaining emails into appropriate folders