Email Prioritization Project Template

More it templates

CTOs often face an overwhelming volume of emails. The Email Prioritization Project template helps convert emails into actionable tasks using Priority Matrix. This ensures that important communications are not missed and are dealt with in a timely manner.

Follow the step-by-step tasks to set up email integration, define classification criteria, create conversion rules, and periodically review the system. Empower your team to manage emails efficiently and stay on top of critical communications.

Get this template on priority matrix

Email Prioritization Project for Priority Matrix

Email Prioritization Project in Priority Matrix

Convert emails into tasks using Priority Matrix to ensure important emails are handled promptly.

You can start using Email Prioritization Project or other It Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Important and Urgent

  • Create Email-to-Task Conversion Rules
    ☐ Create rules to convert emails into tasks ☐ Test the conversion rules
  • Define Email Classification Criteria
    ☐ Identify important email senders ☐ Define keywords for important emails
  • Prioritize Tasks in Q1
    ☐ Review tasks in Q1 ☐ Prioritize tasks based on importance and urgency
  • Setup Email Integration
    ☐ Choose an email integration tool ☐ Setup the integration with Priority Matrix

Important but Not Urgent

  • Periodic Review of Email Management System
    ☐ Assess the effectiveness of the email management system ☐ Make necessary improvements
  • Prioritize Tasks in Q2
    ☐ Review tasks in Q2 ☐ Prioritize tasks based on importance and not urgency
  • Review and Adjust Conversion Rules
    ☐ Review the effectiveness of conversion rules ☐ Make necessary adjustments to the rules
  • Training for Assistants on Email Prioritization
    ☐ Train assistants on using the Priority Matrix for email management ☐ Review their performance

Not Important but Urgent

  • Tackle Urgent but Not Important Emails
    ☐ Identify urgent but not important emails ☐ Delegate these tasks if possible

Not Important and Not Urgent

  • Review and Archive Q4 Emails
    ☐ Review emails in Q4 ☐ Archive or delete non-essential emails