Email Management & Prioritization Template

More productivity templates

Managing a high volume of emails can be overwhelming, especially for busy professionals. This template helps you turn emails into tasks to ensure important messages are actioned promptly and efficiently. By following a structured approach, you can categorize, prioritize, and manage your email tasks effectively.

This project includes steps such as conducting an email audit, setting up an email-to-task system, and regularly reviewing and adjusting your process to maintain optimal efficiency.

Get this template on priority matrix

Email Management & Prioritization for Priority Matrix

Email Management & Prioritization in Priority Matrix

Turn your emails into actionable tasks to ensure nothing important gets lost in the shuffle.

You can start using Email Management & Prioritization or other Productivity Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Neither Urgent nor Important

  • Task 1: Email Audit due in 2 days
    ☐ Review and categorize existing emails ☐ Identify important and urgent emails ☐ Delete or archive unnecessary emails
  • Task 2: Set up Email to Task System due in 1 week
    ☐ Select suitable software or platform ☐ Set up system and syncing with email ☐ Learn how to convert emails into tasks
  • Task 3: Categorize Emails into Tasks due in 2 weeks
    ☐ Transform all important and urgent emails into tasks ☐ Assign due dates based on urgency and importance ☐ Set reminders for tasks
  • Task 4: Prioritize Tasks due in 3 weeks
    ☐ Use the Priority Matrix to categorize tasks ☐ Set tasks in order of priority ☐ Plan weekly and daily task schedule
  • Task 5: Review and Adjust System due in 1 month
    ☐ Review the effectiveness of the email to task system ☐ Make necessary adjustments ☐ Establish a routine for weekly review