Email Management for Non-profit GM Template

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Efficiently manage your email communications by turning them into actionable tasks. This template is designed for General Managers in the non-profit sector to ensure that no important tasks and information are overlooked.

Follow the step-by-step guide to review, categorize, assign, and track tasks derived from emails, thereby improving overall productivity and ensuring that all tasks are accounted for.

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Email Management for Non-profit GM for Priority Matrix

Email Management for Non-profit GM in Priority Matrix

Transform emails into actionable tasks to enhance productivity and ensure no important communication is missed.

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Proposed Tasks

High Impact, Quick Wins

  • Email review due in 1 day
    ☐ Review all emails received in the last 24 hours ☐ Identify emails with tasks and mark them
  • Task categorization due in 2 days
    ☐ Categorize marked emails into high impact/low impact and quick wins/long term
  • Email cleanup due in 1 week
    ☐ Clean up the email inbox
  • Task follow-up due in 2 weeks
    ☐ Follow up on incomplete tasks
  • Email sorting due in 2 months
    ☐ Sort emails into folders
  • Task prioritization review due in 2 months
    ☐ Review task priorities

High Impact, Long Term

  • Task assignment due in 3 days
    ☐ Assign tasks to respective team members
  • Priority setting due in 4 days
    ☐ Set priorities for each task
  • Email response due in 2 weeks
    ☐ Respond to remaining emails
  • Task delegation due in 3 weeks
    ☐ Delegate tasks if necessary
  • Task system review due in 3 months
    ☐ Review the task management system
  • Email process review due in 3 months
    ☐ Review the email-to-task process

Low Impact, Quick Wins

  • Task scheduling due in 5 days
    ☐ Schedule tasks based on their priorities
  • Task tracking due in 6 days
    ☐ Track the progress of each task
  • Task reassessment due in 3 weeks
    ☐ Reassess tasks if necessary
  • Task rescheduling due in 3 weeks
    ☐ Reschedule tasks if necessary

Low Priority / Etc.

  • Task completion due in 1 week
    ☐ Ensure the completion of each task
  • Task evaluation due in 1 week
    ☐ Evaluate the completed tasks
  • Task review due in 1 month
    ☐ Review tasks monthly
  • Email archiving due in 1 month
    ☐ Archive old emails