Efficient Email Task Management Template

Efficient Email Task Management in Priority Matrix

Convert emails into tasks for efficient management and tracking in local government.

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Proposed Tasks

High Impact, Quick Tasks

• Email Assessment due in 1 day
  ☐ Identify emails that require immediate attention ☐ Mark them as high priority
• Create Task List from Emails due in 2 days
  ☐ Convert high-priority emails into tasks ☐ Assign deadlines based on urgency
• Delegate Tasks due in 3 days
  ☐ Assign tasks to team members ☐ Inform them about the deadlines

High Impact, Long Term Tasks

• Monitor Task Progress due weekly
  ☐ Track task progress ☐ Provide assistance if needed
• Monthly Progress Report due monthly
  ☐ Prepare a report on task progress ☐ Identify areas for improvement
• Quarterly Review due quarterly
  ☐ Review the email management system ☐ Make necessary adjustments
• Weekly Email Review due weekly
  ☐ Review all emails received during the week ☐ Convert relevant ones into tasks
• Yearly Performance Review due yearly
  ☐ Assess the efficiency of the email management system ☐ Implement changes if needed
• Create Standard Operating Procedure due in 1 month
  ☐ Formulate a SOP for email management ☐ Train team on the SOP

Low Impact, Quick Tasks

• Email Clean-up due daily
  ☐ Delete irrelevant emails ☐ Archive important ones
• Email Response due daily
  ☐ Respond to emails that require immediate attention
• Task Completion due as per deadline
  ☐ Complete tasks as per deadline ☐ Update task status
• Task Follow-up due as per deadline
  ☐ Follow up on tasks that are due ☐ Provide assistance if needed
• Task Prioritization due daily
  ☐ Identify tasks that need immediate attention ☐ Mark them as high priority
• Task Update due daily
  ☐ Update task status ☐ Notify team members if necessary

Low Priority Tasks

• Email Archiving due as per need
  ☐ Archive important emails
• Task Archiving due as per need
  ☐ Archive completed tasks
• Task Deletion due as per need
  ☐ Delete tasks that are no longer relevant
• Task Extension due as per need
  ☐ Extend deadlines for tasks that require more time
• Task Modification due as per need
  ☐ Modify tasks as per changes in requirements