Effective Task and Deadline Management Template
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As a non-profit CEO, managing your time efficiently is crucial to balancing numerous responsibilities. This template helps you visualize and allocate your time to the most pressing tasks, ensuring no deadlines are missed.
Utilize this template to prioritize tasks, from preparing for board meetings to planning fundraising events, and achieve your goals with better time management.
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Effective Task and Deadline Management in Priority Matrix
Manage tasks and deadlines effectively to ensure no important responsibilities are overlooked.
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Proposed Tasks
Critical and Immediate
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Task 1: Prepare for Board Meeting (due in 2 days)
☐ Prepare presentation ☐ Review financial reports ☐ Outline meeting agenda -
Task 2: Review and Approve Budget Proposal (due in 1 week)
☐ Review department budgets ☐ Discuss with financial manager ☐ Approve final proposal
Important but not Immediate
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Task 4: Review Staff Performance Reports (due in 3 weeks)
☐ Collect reports from managers ☐ Identify areas for improvement ☐ Plan staff meeting to discuss -
Task 9: Attend Networking Event (due in 3 weeks)
☐ Prepare business cards ☐ Plan talking points ☐ Follow up with contacts after event -
Task 7: Employee Appraisal (due in 1 month)
☐ Review employee performance ☐ Prepare feedback ☐ Schedule meeting with employee -
Task 3: Plan Fundraising Event (due in 2 months)
☐ Decide on event type ☐ Contact potential sponsors ☐ Organize event committee
Less Critical but Immediate
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Task 6: Respond to Emails (due daily)
☐ Read new emails ☐ Respond to important emails ☐ Delete or archive old emails -
Task 5: Update Website Content (due in 4 days)
☐ Review current content ☐ Write updates ☐ Approve changes -
Task 10: Write Monthly Newsletter (due in 1 week)
☐ Review last month's news ☐ Write content ☐ Send to subscribers
Less Important/Delegable Tasks
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Task 8: Update Social Media (due weekly)
☐ Review social media comments ☐ Post updates ☐ Plan future posts