Effective Production Task Management Template

Effective Production Task Management in Priority Matrix

Prioritize urgent and crucial production tasks to ensure timely completion of your project.

You can start using Effective Production Task Management or other Audio-And-Visual-Production Project Templates with Priority Matrix in just a few steps:

1. Click to sign in or create an account in the system
2. Start adding your items to the matrix
3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you

If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.

Proposed Tasks

Urgent and Important

• Confirm equipment availability due in 1 day
  ☐ Subtask1 List required equipment ☐ Subtask2 Check inventory ☐ Subtask3 Arrange for rentals if necessary
• Organize casting calls due in 2 days
  ☐ Subtask1 Finalize character profiles ☐ Subtask2 Advertise casting call ☐ Subtask3 Coordinate with agencies
• Secure filming permits due in 2 days
  ☐ Subtask1 Identify necessary permits ☐ Subtask2 Apply for permits ☐ Subtask3 Follow up on applications
• Ensure safety measures due in 2 days
  ☐ Subtask1 Identify potential hazards ☐ Subtask2 Provide necessary equipment ☐ Subtask3 Brief team on safety protocols
• Finalize production script due in 3 days
  ☐ Subtask1 Review the script ☐ Subtask2 Make necessary changes ☐ Subtask3 Get approval from director
• Coordinate with set designers due in 3 days
  ☐ Subtask1 Share script and requirements ☐ Subtask2 Review designs ☐ Subtask3 Schedule set construction
• Arrange for sound equipment due in 4 days
  ☐ Subtask1 Determine sound requirements ☐ Subtask2 Check inventory ☐ Subtask3 Arrange for rentals if necessary
• Finalize production budget due in 5 days
  ☐ Subtask1 Review all cost factors ☐ Subtask2 Allocate funds ☐ Subtask3 Get approval from finance department

Important, Not Urgent

• Scout for filming locations due in 1 week
  ☐ Subtask1 Research potential locations ☐ Subtask2 Visit and assess suitability ☐ Subtask3 Get necessary permissions
• Schedule rehearsals due in 1 week
  ☐ Subtask1 Coordinate with actors ☐ Subtask2 Book rehearsal spaces ☐ Subtask3 Provide scripts and directions
• Finalize shooting sequence due in 1 week
  ☐ Subtask1 Review script ☐ Subtask2 Plan sequence for efficiency ☐ Subtask3 Share sequence with team
• Organize wardrobe and makeup due in 10 days
  ☐ Subtask1 Coordinate with wardrobe department ☐ Subtask2 Finalize makeup looks ☐ Subtask3 Schedule fittings and trials
• Schedule filming sessions due in 2 weeks
  ☐ Subtask1 Coordinate with cast and crew ☐ Subtask2 Allocate time for each scene ☐ Subtask3 Account for potential delays
• Plan for lighting setup due in 2 weeks
  ☐ Subtask1 Coordinate with lighting director ☐ Subtask2 Finalize lighting plans ☐ Subtask3 Test lighting setup
• Plan post-production schedule due in 3 weeks
  ☐ Subtask1 Determine editing requirements ☐ Subtask2 Schedule sound mixing ☐ Subtask3 Plan for special effects integration
• Coordinate with marketing team due in 4 weeks
  ☐ Subtask1 Share project details ☐ Subtask2 Plan promotional activities ☐ Subtask3 Schedule release date

Urgent, Not Important

• Prepare contingency plans due in 1 week
  ☐ Subtask1 Identify potential issues ☐ Subtask2 Plan for alternative solutions ☐ Subtask3 Communicate plans to team
• Arrange for transportation and accommodation due in 1 week
  ☐ Subtask1 Determine requirements ☐ Subtask2 Make necessary bookings ☐ Subtask3 Confirm arrangements
• Plan for catering services due in 1 week
  ☐ Subtask1 Determine dietary requirements ☐ Subtask2 Shortlist caterers ☐ Subtask3 Confirm bookings

Not Urgent, Not Important

• Plan for wrap party due in 1 month
  ☐ Subtask1 Choose venue ☐ Subtask2 Plan menu ☐ Subtask3 Send invitations