Educational Event Project Dashboard Template

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Utilize this comprehensive Educational Event Project Dashboard to streamline the planning and execution of your educational events. This template provides a visual overview of task progress, allowing event organizers to track their progress and identify what needs to be done next.

From venue booking to post-event follow-ups, this dashboard covers all critical aspects to ensure your event runs smoothly and successfully.

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Educational Event Project Dashboard for Priority Matrix

Educational Event Project Dashboard in Priority Matrix

Monitor and manage educational event planning and execution efficiently.

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Proposed Tasks

Critical and Immediate

  • Venue Booking due in 1 week
    ☐ Identify potential venues ☐ Contact venue representatives ☐ Negotiate pricing ☐ Finalize booking
  • Budgeting due in 2 weeks
    ☐ Estimate total event cost ☐ Plan for contingencies ☐ Allocate budget to different departments
  • Marketing and Promotion due in 7 weeks
    ☐ Develop marketing strategy ☐ Create promotional materials ☐ Distribute promotional materials
  • Conduct Final Walk-through due in 16 weeks
    ☐ Check venue setup ☐ Ensure all preparations are complete
  • Conduct Pre-event Briefing due in 17 weeks
    ☐ Brief volunteers and staff ☐ Address any last-minute issues
  • Event Execution due in 18 weeks
    ☐ Manage event day operations ☐ Ensure smooth flow of activities

Important but not Immediate

  • Recruit Volunteers due in 3 weeks
    ☐ Post recruitment ads ☐ Interview potential volunteers ☐ Assign roles to selected volunteers
  • Plan Event Schedule due in 4 weeks
    ☐ Identify key activities ☐ Allocate time slots for each activity ☐ Prepare event itinerary
  • Plan for Accommodations due in 6 weeks
    ☐ Research accommodation options ☐ Negotiate rates ☐ Book accommodations
  • Finalize Event Program due in 10 weeks
    ☐ Finalize schedule ☐ Print event programs
  • Arrange Audio/Visual Equipment due in 12 weeks
    ☐ Identify equipment needs ☐ Rent necessary equipment

Not Critical but Immediate

  • Invite Speakers due in 5 weeks
    ☐ Identify potential speakers ☐ Send out invitation letters ☐ Follow-up on invitations
  • Plan Catering due in 8 weeks
    ☐ Identify potential caterers ☐ Negotiate pricing ☐ Finalize menu
  • Plan Transportation due in 9 weeks
    ☐ Identify transportation needs ☐ Arrange for transportation
  • Prepare for On-site Registration due in 15 weeks
    ☐ Plan registration process ☐ Prepare registration materials

Least Priority

  • Prepare Event Badges due in 11 weeks
    ☐ Design event badges ☐ Order badge printing
  • Prepare Participant Packages due in 13 weeks
    ☐ Select package items ☐ Order package items ☐ Assemble packages
  • Finalize Signage due in 14 weeks
    ☐ Design signs ☐ Order sign printing
  • Post-event Evaluation due in 19 weeks
    ☐ Collect feedback ☐ Evaluate event success
  • Post-event Follow-up due in 20 weeks
    ☐ Send thank you notes ☐ Follow-up on any outstanding issues