Council Member Task Management Template

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Ensure seamless communication and collaboration within your local government team with the Council Member Task Management template. This project template helps council members and staff stay aligned by sharing tasks, updates, and notes efficiently.

From creating shared calendars and developing task tracking systems to setting up regular meetings and training the team on new systems, this template provides a comprehensive approach to managing council tasks effectively. It ensures everyone operates with unified objectives, enhancing overall productivity and collaboration.

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Council Member Task Management for Priority Matrix

Council Member Task Management in Priority Matrix

Facilitate effective collaboration and communication among council members and staff.

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Proposed Tasks

Urgent and Important

  • Task 1: Create shared calendar due in 1 day
    ☐ Create shared Google calendar ☐ Share with all council members and staff ☐ Train team on usage
  • Task 2: Develop task tracking system due in 1 week
    ☐ Research task tracking tools ☐ Choose most suitable tool ☐ Set up task tracking system ☐ Train team on usage
  • Task 3: Assign roles and responsibilities due in 1 week
    ☐ Identify key roles and responsibilities ☐ Assign roles to council members and staff

Important, Not Urgent

  • Task 4: Develop communication guidelines due in 2 weeks
    ☐ Establish guidelines for communication ☐ Share guidelines with team
  • Task 5: Schedule regular team meetings due in 2 weeks
    ☐ Identify suitable meeting times ☐ Schedule regular meetings
  • Task 6: Create shared document repository due in 3 weeks
    ☐ Create a shared Google Drive folder ☐ Organize documents in folder ☐ Share folder with team
  • Task 7: Train team on new systems due in 1 month
    ☐ Develop training materials ☐ Conduct training sessions

Urgent, Not Important

  • Task 8: Review and adjust systems as necessary due in 2 months
    ☐ Collect feedback on new systems ☐ Make adjustments as necessary
  • Task 9: Develop contingency plans due in 2 months
    ☐ Identify potential issues ☐ Develop contingency plans

Not Urgent, Not Important

  • Task 10: Regularly update task tracking system due in 3 months
    ☐ Update task tracking system with new tasks ☐ Regularly review and adjust tasks