Council Member GTD Task Management Template

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As a council member, balancing multiple responsibilities can be challenging. This template helps you visualize and allocate time to various tasks, ensuring no deadlines are missed. Using Priority Matrix, manage your tasks effectively and ensure all important deadlines are met.

From preparing for council meetings to responding to constituent emails, this template provides a comprehensive task management system tailored for council members.

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Council Member GTD Task Management for Priority Matrix

Council Member GTD Task Management in Priority Matrix

Effective time management for council members to ensure all tasks and important deadlines are met.

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Proposed Tasks

Urgent and Important

  • Council Meeting Preparation due in 2 days
    ☐ Review agenda,☐ Prepare report,☐ Review previous minutes
  • Respond to Constituent Emails due in 3 days
    ☐ Sort emails by subject,☐ Respond to urgent emails,☐ Schedule responses for non-urgent emails
  • Community Outreach due in 1 week
    ☐ Set up meeting with community leaders,☐ Prepare relevant documents
  • Constituent Phone Calls due in 1 week
    ☐ Return urgent calls,☐ Schedule non-urgent call backs

Important, Not Urgent

  • Review Legislation due in 2 weeks
    ☐ Read legislation,☐ Take notes,☐ Research impacts
  • Budget Review due in 1 month
    ☐ Review proposed budget,☐ Identify potential issues,☐ Prepare suggestions
  • Policy Research due in 1 month
    ☐ Identify relevant sources,☐ Read and take notes

Urgent, Not Important

  • Press Release Review due in 2 days
    ☐ Read press release,☐ Approve or suggest edits
  • Staff Meeting due in 1 week
    ☐ Prepare agenda,☐ Review staff reports

Neither Urgent Nor Important

  • Office Organization due in 3 weeks
    ☐ Declutter desk,☐ Organize files