Council Meetings Task Management Template

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Streamline the organization and preparation of council meetings with the Council Meetings Task Management template. This template helps legal secretaries in local government ensure that every task related to council meetings is completed efficiently and on time. From preparing the meeting agenda to coordinating room setup, sending invites, and following up after the meeting, this template covers all essential tasks.

By using this template, you can ensure that your council meetings are well-organized and run smoothly, allowing you to focus on the important discussions and decisions that need to be made.

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Council Meetings Task Management for Priority Matrix

Council Meetings Task Management in Priority Matrix

Effectively manage, organize, and follow up on council meetings with this comprehensive task management template.

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Proposed Tasks

Urgent and Important

  • Post-Meeting Follow Up due in 1 day
    ☐ Send meeting minutes ☐ Assign action items ☐ Set next meeting date
  • Prepare Meeting Agenda due in 2 days
    ☐ Identify key discussion items ☐ Allocate time for each item ☐ Contact presenters
  • Coordinate Room Setup due in 3 days
    ☐ Ensure room availability ☐ Arrange seating ☐ Check audio-visual aids
  • Compile Meeting Documents due in 3 days
    ☐ Collect presentations ☐ Print handouts ☐ Prepare folders
  • Update Meeting Records due in 3 days
    ☐ File meeting minutes ☐ Update action item list

Important, Not Urgent

  • Review Legal Documents due in 1 week
    ☐ Check for updates ☐ Prepare summaries
  • Prepare Meeting Minutes Template due in 1 week
    ☐ Include agenda items ☐ Assign note-taker

Urgent, Not Important

  • Confirm Attendance due in 2 days
    ☐ Follow up with attendees ☐ Update attendee list
  • Send Meeting Invites due in 2 days
    ☐ Update attendee list ☐ Include meeting agenda ☐ Assign roles

Not Urgent, Not Important

  • Arrange Catering due in 1 week
    ☐ Decide menu ☐ Coordinate with caterer ☐ Confirm delivery time