Council Meeting Preparation Project Template

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Maximize the effectiveness of council meetings with our comprehensive preparation template. This guide walks you through the process of reviewing past meeting minutes, compiling relevant documentation, identifying key discussion points, and preparing the meeting agenda. By following these steps, you can ensure a well-organized and productive meeting.

Stay ahead of potential issues and streamline your meeting preparation process to enhance productivity and decision-making within your local government council.

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Council Meeting Preparation Project for Priority Matrix

Council Meeting Preparation Project in Priority Matrix

Ensure effective and productive council meetings with thorough preparation and organized documentation.

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Proposed Tasks

High Impact, Quick Wins

  • Review Past Meeting Minutes due in 2 days
    ☐ Collect past meeting minutes ☐ Analyze previous discussions ☐ Identify recurring issues
  • Compile Relevant Documentation due in 1 week
    ☐ Gather necessary reports ☐ Organize documents
  • Conduct Pre-meeting Briefing due in 22 days
    ☐ Discuss meeting agenda with team ☐ Address any queries
  • Conduct Final Team Briefing due in 28 days
    ☐ Discuss final meeting plans ☐ Address last minute concerns

High Impact, Long Term

  • Identify Key Discussion Points due in 10 days
    ☐ Read through compiled documents ☐ Highlight significant points
  • Prepare Meeting Agenda due in 2 weeks
    ☐ List down key discussion points ☐ Allocate time for each point
  • Prepare Presentation Materials due in 3 weeks
    ☐ Compile data into slides ☐ Review presentation

Low Impact, Quick Wins

  • Distribute Meeting Agenda due in 16 days
    ☐ Email agenda to council members ☐ Ensure everyone receives it
  • Finalize Meeting Logistics due in 25 days
    ☐ Confirm meeting venue ☐ Ensure technology setup

Low Priority / Etc.

  • Review Meeting Materials due in 4 weeks
    ☐ Check all documents ☐ Ensure everything is in order