Contract Renewal Tracking Project Template

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Stay ahead of your contract renewal dates with this comprehensive template designed for Global Procurement Leaders in the Software & Telecommunications industry. This project ensures you never miss a renewal deadline, preventing potential service interruptions.

Leverage this template to review contract expiry dates, set timely reminders, prepare for upcoming renewals, and manage the negotiation process effectively. Keep your contract database up-to-date and continually improve your contract management processes.

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Contract Renewal Tracking Project for Priority Matrix

Contract Renewal Tracking Project in Priority Matrix

Ensure uninterrupted software and telecom services by tracking contract renewal dates effectively.

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Proposed Tasks

Immediate Renewals

  • Task 2: Set reminders for immediate renewals
    ☐ Subtask1: Identify contracts expiring within the next month. ☐ Subtask2: Set reminders for these renewal dates.
  • Task 6: Set reminders for contract negotiation meetings
    ☐ Subtask1: Schedule negotiation meetings with the service provider. ☐ Subtask2: Set reminders for these meetings.
  • Task 7: Finalize new contract terms
    ☐ Subtask1: Finalize the new terms and conditions with the service provider. ☐ Subtask2: Get the new contract signed.
  • Task 9: Set reminders for new renewal dates
    ☐ Subtask1: Set reminders for the new renewal dates. ☐ Subtask2: Ensure that these reminders are synced with your calendar.

Upcoming Renewals

  • Task 3: Prepare for upcoming renewals
    ☐ Subtask1: Identify contracts expiring within the next 3 months. ☐ Subtask2: Start preparation for these renewals.
  • Task 8: Update contract database
    ☐ Subtask1: Update the contract database with the new terms and conditions. ☐ Subtask2: Update the renewal date in the database.

Renewal Preparation

  • Task 5: Initiate negotiation process
    ☐ Subtask1: Contact the service provider to initiate the negotiation process. ☐ Subtask2: Discuss the terms that need to be renegotiated.

Contract Review / Etc.

  • Task 1: Review contract expiry dates
    ☐ Subtask1: Collect all existing contracts. ☐ Subtask2: Identify the expiry dates of each contract.
  • Task 10: Review contract management process
    ☐ Subtask1: Review the entire contract management process. ☐ Subtask2: Identify any areas that need improvement.
  • Task 4: Review contract terms
    ☐ Subtask1: Review the terms and conditions of each contract. ☐ Subtask2: Identify any terms that need to be renegotiated.