Contract Renewal Management Template

More corporate-housing templates

Efficiently manage and track your contract renewals to maintain strong client relationships and steady revenue streams. This template offers a comprehensive guide to handling contract renewals, ensuring that no renewal is missed and all terms are reviewed and negotiated effectively.

Follow step-by-step tasks to review current contracts, create renewal schedules, set reminders, communicate with clients, and update your contract database. Keep your corporate housing business running smoothly with timely contract renewals.

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Contract Renewal Management for Priority Matrix

Contract Renewal Management in Priority Matrix

Ensure timely contract renewals to maintain client relationships and revenue.

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Proposed Tasks

Immediate & Important

  • Task 1: Review All Current Contracts - Due in 1 week
    ☐ Collect all current contracts ☐ Review contracts for renewal dates ☐ Identify contracts due for renewal in the next three months
  • Task 2: Create Contract Renewal Schedule - Due in 2 weeks
    ☐ List all contracts and their renewal dates ☐ Organize contracts by renewal date ☐ Create a visual representation of the renewal schedule
  • Task 6: Negotiate Contract Terms - Due in 6 weeks
    ☐ Negotiate any necessary changes to contract terms with clients ☐ Finalize new contract terms
  • Task 7: Sign Renewed Contracts - Due in 7 weeks
    ☐ Send renewed contracts to clients for signature ☐ Sign and return signed contracts from clients

Important, Not Immediate

  • Task 3: Set Reminders for Renewal Deadlines - Due in 3 weeks
    ☐ Set reminders for one month before each renewal date ☐ Set reminders for two weeks before each renewal date
  • Task 4: Communicate with Clients About Upcoming Renewals - Due in 1 month
    ☐ Identify clients with contracts due for renewal in the next month ☐ Send a reminder to each client about the upcoming renewal
  • Task 8: Update Contract Database - Due in 8 weeks
    ☐ Update contract database with new renewal dates ☐ Update any changes to contract terms in the database

Immediate, Not Important

  • Task 5: Review Contract Terms - Due in 5 weeks
    ☐ Review the terms of each contract due for renewal ☐ Identify any terms that need to be negotiated
  • Task 9: Communicate Renewal Completion to Clients - Due in 9 weeks
    ☐ Send a confirmation to each client that their contract has been renewed ☐ Include the new renewal date in the confirmation

Not Immediate & Not Important

  • Task 10: Set Reminders for Next Renewal - Due in 10 weeks
    ☐ Set reminders for the next renewal date for each renewed contract