Contract Management Team Project Template

Contract Management Team Project in Priority Matrix

Ensure your team stays informed and aligned with seamless contract updates, tasks, and notes sharing.

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Proposed Tasks

Critical and Urgent

• Task 1: Set up Contract Management System - due in 1 week
  ☐ Choose a digital system ☐ Customize the system to our needs ☐ Train team on using the system
• Task 6: Establish Communication Channels - due in 1 week
  ☐ Choose communication tools ☐ Train team on using the tools
• Task 2: Input Existing Contracts - due in 2 weeks
  ☐ Collect all existing contracts ☐ Input them into the system

Critical but Not Urgent

• Task 7: Create Contract Negotiation Guidelines - due in 3 weeks
  ☐ Define negotiation strategies ☐ Share guidelines with team
• Task 8: Set up Contract Approval Process - due in 4 weeks
  ☐ Define approval process ☐ Train team on the process
• Task 3: Create Contract Templates - due in 1 month
  ☐ Identify common contract types ☐ Create templates for each type
• Task 4: Establish Contract Review Process - due in 6 weeks
  ☐ Define review process ☐ Train team on the process
• Task 9: Develop Contract Risk Management Plan - due in 2 months
  ☐ Identify potential contract risks ☐ Create risk management plan

Not Critical but Urgent

• Task 5: Set up Contract Renewal Alerts - due in 2 months
  ☐ Input contract renewal dates ☐ Set up alerts for upcoming renewals
• Task 10: Establish Contract Termination Procedures - due in 3 months
  ☐ Define termination procedures ☐ Train team on the procedures
• Task 11: Create Contract Amendment Procedures - due in 3 months
  ☐ Define amendment procedures ☐ Train team on the procedures

Not Critical, Not Urgent

• Task 12: Set up Contract Archiving System - due in 4 months
  ☐ Choose an archiving system ☐ Train team on using the system
• Task 13: Develop Contract Performance Metrics - due in 5 months
  ☐ Define performance metrics ☐ Share metrics with team
• Task 14: Establish Contract Compliance Procedures - due in 6 months
  ☐ Define compliance procedures ☐ Train team on the procedures
• Task 15: Set up Contract Dispute Resolution Procedures - due in 6 months
  ☐ Define dispute resolution procedures ☐ Train team on the procedures
• Task 16: Develop Contract Reporting System - due in 7 months
  ☐ Choose a reporting system ☐ Train team on using the system
• Task 17: Establish Contract Auditing Procedures - due in 8 months
  ☐ Define auditing procedures ☐ Train team on the procedures
• Task 18: Set up Contract Budgeting Procedures - due in 9 months
  ☐ Define budgeting procedures ☐ Train team on the procedures
• Task 19: Develop Contract Training Program - due in 10 months
  ☐ Create training curriculum ☐ Conduct training sessions
• Task 20: Conduct Contract Management Performance Review - due in 1 year
  ☐ Collect performance data ☐ Analyze performance ☐ Share results with team