Contract Management and Prioritization Template

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Efficient contract management is crucial in the aviation industry to avoid costly legal disputes and maintain smooth operations. This template helps you prioritize, track, and manage contracts based on their importance and urgency using a Priority Matrix.

Follow the step-by-step guide to review existing contracts, develop a management plan, implement software, and establish a review process. Ensure compliance and mitigate risks to maintain healthy business relationships and operational efficiency.

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Contract Management and Prioritization for Priority Matrix

Contract Management and Prioritization in Priority Matrix

Prioritize, track, and manage aviation contracts effectively to ensure smooth operations and minimize risks.

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Proposed Tasks

Critical & Immediate

  • Review all existing contracts - due in 1 week
    ☐ Identify key terms and conditions ☐ Understand obligations and rights of each party ☐ Check for any potential risks or issues
  • Prioritize contracts based on urgency and importance - due in 2 weeks
    ☐ Identify contracts that are due for renewal ☐ Assess the impact of each contract on the business

Critical & Future

  • Develop a contract management plan - due in 3 weeks
    ☐ Define the process for managing contracts ☐ Identify responsibilities and roles ☐ Establish key performance indicators
  • Implement contract management software - due in 1 month
    ☐ Evaluate different software options ☐ Select the most suitable option ☐ Train staff on how to use the software
  • Develop a contract negotiation strategy - due in 3.5 months
    ☐ Identify key negotiation points ☐ Train staff on negotiation techniques
  • Implement a contract compliance program - due in 4 months
    ☐ Define compliance requirements for each contract ☐ Monitor compliance regularly

Non-Critical & Immediate

  • Establish a contract review process - due in 1.5 months
    ☐ Define the steps for reviewing contracts ☐ Identify who will be involved in the review process
  • Create a risk mitigation plan - due in 2 months
    ☐ Identify potential risks in each contract ☐ Develop strategies to mitigate these risks

Non-Critical & Future

  • Maintain a contract register - due in 2.5 months
    ☐ Record all contracts in a centralized register ☐ Update the register regularly
  • Regularly review and update contract management plan - due in 3 months
    ☐ Review the effectiveness of the contract management plan ☐ Make necessary adjustments to the plan