Contract Management and Renewal Template

More commercial templates

Stay on top of your contract management with this comprehensive template designed for the building technologies and solutions industry. Ensure timely renewals, maintain compliance, and avoid contractual breaches by effectively organizing and tracking all your contracts.

This template offers a detailed step-by-step guide to managing your contracts, from initial identification to future contract negotiations, helping you minimize risks and streamline your contract management process.

Get this template on priority matrix

Contract Management and Renewal for Priority Matrix

Contract Management and Renewal in Priority Matrix

Organize, track, and renew contracts to ensure compliance and reduce business risks.

You can start using Contract Management and Renewal or other Commercial Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical Contracts

  • Identify All Existing Contracts - due in 1 week
    ☐ Compile a list of all existing contracts ☐ Identify the parties involved in each contract ☐ Document the terms and conditions of each contract
  • Categorize Contracts - due in 2 weeks
    ☐ Divide contracts into categories based on their importance to the business ☐ Assign each contract to a specific category
  • Set Contract Renewal Reminders - due in 1 month
    ☐ Set reminders for each contract's renewal date ☐ Ensure that reminders are sent to the appropriate parties
  • Renegotiate Contract Terms - due in 6 weeks
    ☐ Reach out to the other parties to renegotiate terms ☐ Update the contract with the new terms
  • Monitor Contract Compliance - due in 2 months
    ☐ Monitor each contract to ensure that all parties are complying with the terms ☐ Document any breaches of contract
  • Address Contract Breaches - due in 9 weeks
    ☐ Address any breaches of contract ☐ Take appropriate action to resolve the issue

Major Contracts

  • Create a Contract Database - due in 3 weeks
    ☐ Design a database to store all contract information ☐ Input all contract information into the database
  • Review Contract Terms - due in 5 weeks
    ☐ Review the terms and conditions of each contract ☐ Identify any terms that may need to be renegotiated
  • Update Database with New Terms - due in 7 weeks
    ☐ Input the new terms into the database ☐ Ensure that all information is accurate and up-to-date

Minor Contracts

  • Train Staff on Contract Management Software - due in 13 months
    ☐ Train staff on how to use the contract management software ☐ Ensure that all staff are comfortable using the software
  • Review and Update Contract Management Process - due in 10 months
    ☐ Review the contract management process ☐ Identify any areas for improvement ☐ Update the process as necessary
  • Train Staff on Contract Management Process - due in 11 months
    ☐ Train staff on the contract management process ☐ Ensure that all staff understand their roles and responsibilities
  • Implement Contract Management Software - due in 1 year
    ☐ Research contract management software options ☐ Select a software that meets the business's needs ☐ Implement the software

Future Contracts

  • Prepare for Future Contracts - due in 3 months
    ☐ Identify potential future contracts ☐ Prepare for negotiations
  • Negotiate Future Contracts - due in 4 months
    ☐ Negotiate the terms of future contracts ☐ Ensure that the terms are favorable to the business
  • Finalize Future Contracts - due in 5 months
    ☐ Finalize the terms of future contracts ☐ Sign the contracts
  • Input Future Contracts into Database - due in 6 months
    ☐ Input the terms of future contracts into the database ☐ Ensure that all information is accurate and up-to-date
  • Set Reminders for Future Contracts - due in 7 months
    ☐ Set reminders for the renewal dates of future contracts ☐ Ensure that reminders are sent to the appropriate parties
  • Monitor Future Contract Compliance - due in 8 months
    ☐ Monitor each future contract to ensure that all parties are complying with the terms ☐ Document any breaches of contract
  • Address Future Contract Breaches - due in 9 months
    ☐ Address any breaches of future contracts ☐ Take appropriate action to resolve the issue