Conference Presentation Preparation Template

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Ensure a smooth and effective conference presentation with our detailed template. This guide includes all necessary steps to finalize your research findings, prepare engaging presentation slides, practice delivery, and manage logistics.

Follow the outlined tasks to confidently present your research, from initial preparation to post-conference follow-up.

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Conference Presentation Preparation for Priority Matrix

Conference Presentation Preparation in Priority Matrix

Organize and execute a successful conference presentation with this comprehensive template.

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Proposed Tasks

High Impact, Urgent

  • Task 1: Finalize Research Findings (due in 1 week)
    ☐ Compile all research data ☐ Analyze and interpret data ☐ Formulate final conclusions
  • Task 2: Prepare Presentation Slides (due in 2 weeks)
    ☐ Outline presentation structure ☐ Design slides ☐ Add notes and cues
  • Task 3: Practice Presentation (due in 3 weeks)
    ☐ Time presentation ☐ Practice delivery and pace ☐ Get feedback from peers
  • Task 8: Finalize Presentation (due in 4 weeks)
    ☐ Make final adjustments ☐ Practice one last time

High Impact, Not Urgent

  • Task 7: Submit Presentation for Review (due in 3 weeks)
    ☐ Submit to supervisor for review ☐ Incorporate feedback
  • Task 4: Prepare Handouts (due in 4 weeks)
    ☐ Decide on handout content ☐ Design and print handouts

Low Impact, Urgent

  • Task 5: Research Conference Details (due in 1 week)
    ☐ Confirm date and time ☐ Understand audience demographics ☐ Check technical requirements
  • Task 6: Make Travel Arrangements (due in 2 weeks)
    ☐ Book flight and hotel ☐ Arrange transport to/from airport ☐ Pack necessary items

Low Impact, Not Urgent

  • Task 9: Attend Pre-Conference Networking Events (due in 5 weeks)
    ☐ Identify relevant events ☐ Prepare networking goals
  • Task 10: Follow-up After Conference (due in 6 weeks)
    ☐ Send thank you notes to organizers and attendees ☐ Follow-up on networking contacts ☐ Reflect on presentation feedback