Conference Preparation Template

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Presenting research at conferences is a crucial aspect of a PhD. This template helps PhD candidates organize and plan their tasks, ensuring they deliver their best at these important events. From finalizing research papers to booking travel and accommodation, this template covers all essential steps.

By following this comprehensive guide, candidates can manage their time effectively, reduce stress, and make a significant impact at their conferences.

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Conference Preparation Template for Priority Matrix

Conference Preparation Template in Priority Matrix

Organize and plan for upcoming conferences and presentations with ease.

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Proposed Tasks

Urgent & Important

  • Submit conference registration due in 3 weeks
    ☐ Complete registration form ☐ Pay registration fee
  • Finalize research paper for presentation due in 2 months
    ☐ Finish data analysis ☐ Write conclusion ☐ Proofread and edit
  • Review and revise presentation due in 2 months
    ☐ Review slides ☐ Make necessary changes ☐ Practice presentation

Important, Not Urgent

  • Prepare presentation slides due in 1 month
    ☐ Outline main points ☐ Create slides ☐ Practice presentation
  • Prepare conference itinerary due in 7 weeks
    ☐ Research conference schedule ☐ Plan personal schedule
  • Check technical requirements for presentation due in 1 month 3 weeks
    ☐ Confirm presentation format ☐ Test equipment

Urgent, Not Important

  • Book travel and accommodation due in 6 weeks
    ☐ Compare flight prices ☐ Book flight ☐ Reserve hotel room
  • Arrange transportation to/from airport due in 2 months
    ☐ Research local transportation options ☐ Book transportation
  • Send conference details to advisor due in 2 months 2 weeks
    ☐ Prepare email ☐ Send email

Not Urgent & Not Important

  • Pack for conference due in 2 months 1 week
    ☐ Make packing list ☐ Pack suitcase