Comprehensive Conference Management Template

More event-management templates

Streamline your conference planning process with our Comprehensive Conference Management template. This template helps you manage every aspect of organizing a conference, from selecting and booking venues to coordinating guest speakers and finalizing the event schedule. Using Priority Matrix's dashboard, you can ensure that no detail is overlooked and all tasks are completed on time.

Designed for Management Analysts in the conferences industry, this template provides a structured approach to handle budgeting, marketing, registrations, and more, making your conference planning efficient and stress-free.

Get this template on priority matrix

Comprehensive Conference Management for Priority Matrix

Comprehensive Conference Management in Priority Matrix

Manage all aspects of conference planning from venue selection to guest speakers in one streamlined dashboard.

You can start using Comprehensive Conference Management or other Event-Management Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Critical & Immediate

  • Venue Selection due in 2 weeks
    ☐ Research possible venues ☐ Visit shortlisted venues ☐ Negotiate terms and conditions ☐ Finalize and book venue
  • Guest Speaker Outreach due in 1 month
    ☐ Identify potential speakers ☐ Send invitation emails ☐ Follow-up calls ☐ Confirm speakers and schedule

Critical & Not Immediate

  • Budget Planning due in 1 week
    ☐ Determine overall budget ☐ Allocate funds to different aspects of the conference ☐ Monitor spending
  • Create Event Schedule due in 3 weeks
    ☐ Plan session timings ☐ Allocate time for networking and breaks ☐ Finalize and publish schedule

Not Critical & Immediate

  • Catering Arrangements due in 1 month
    ☐ Select caterer ☐ Decide on menu ☐ Coordinate timings and logistics
  • Marketing and Promotion due in 5 weeks
    ☐ Design promotional material ☐ Launch social media campaign ☐ Send out email newsletters
  • Registrations and Ticketing due in 6 weeks
    ☐ Set up online registration ☐ Manage ticket sales ☐ Handle queries and issues

Not Critical & Not Immediate

  • Accommodation for Guests due in 7 weeks
    ☐ Identify nearby hotels ☐ Book rooms for guests ☐ Coordinate check-in/check-out
  • Technical Setup due in 2 months
    ☐ Plan audio/visual requirements ☐ Arrange for equipment ☐ Test and troubleshoot
  • Post-Conference Follow-Up due in 3 months
    ☐ Send thank you emails ☐ Collect feedback ☐ Analyze success and areas for improvement