Community Project Tracking and Prioritization Template

More local-government templates

Ensure your community's most urgent and important needs are addressed first with this project tracking and prioritization template. Using the Eisenhower Matrix, this template helps you categorize and prioritize tasks, delegate less critical ones, and develop action plans for high-priority projects.

Follow the step-by-step guide to gather information, assess urgency and importance, and monitor progress, ensuring that community projects are completed efficiently and effectively.

Get this template on priority matrix

Community Project Tracking and Prioritization for Priority Matrix

Community Project Tracking and Prioritization in Priority Matrix

Prioritize and manage community projects effectively using the Eisenhower Matrix.

You can start using Community Project Tracking and Prioritization or other Local-Government Project Templates with Priority Matrix in just a few steps:

  1. Click to sign in or create an account in the system
  2. Start adding your items to the matrix
  3. If you prefer to use the Mac and Windows app download Priority Matrix and take your data with you
If you have any questions and you can't find the answer in our knowledge base, don't hesitate to contact us for help.


Proposed Tasks

Neither Urgent nor Important

  • Task 1: Identify Community Projects - due in 1 week
    ☐ Subtask1 Gather information about all ongoing and planned community projects. ☐ Subtask2 Categorize them based on their objectives and benefits to the community.
  • Task 2: Assess Project Urgency and Importance - due in 2 weeks
    ☐ Subtask1 Evaluate each project based on its urgency and importance using a predetermined set of criteria. ☐ Subtask2 Assign a score to each project.
  • Task 3: Populate Eisenhower Matrix - due in 3 weeks
    ☐ Subtask1 Place each project in the appropriate quadrant of the Eisenhower Matrix based on its urgency and importance score.
  • Task 4: Develop Action Plan for Q1 Projects - due in 1 month
    ☐ Subtask1 Create a detailed action plan for each project categorized as urgent and important. ☐ Subtask2 Assign resources and deadlines for each task.
  • Task 5: Schedule Q2 Projects - due in 5 weeks
    ☐ Subtask1 Plan the schedule for initiating and completing important but not urgent projects. ☐ Subtask2 Assign resources and deadlines for each task.
  • Task 6: Delegate Q3 Projects - due in 6 weeks
    ☐ Subtask1 Identify suitable team members or stakeholders to delegate urgent but not important projects to. ☐ Subtask2 Provide them with all necessary information and resources.
  • Task 7: Re-evaluate Q4 Projects - due in 7 weeks
    ☐ Subtask1 Review projects categorized as neither urgent nor important to see if they can be eliminated, postponed, or re-prioritized.
  • Task 8: Monitor Progress of Q1 Projects - due in 2 months
    ☐ Subtask1 Regularly check the status of urgent and important projects to ensure they are on track. ☐ Subtask2 Address any issues or obstacles immediately.
  • Task 9: Review Completed Projects - due in 3 months
    ☐ Subtask1 Once a project is completed, review its outcomes and the effectiveness of the process. ☐ Subtask2 Use this information for future project planning and prioritizing.
  • Task 10: Update Eisenhower Matrix - due in 4 months
    ☐ Subtask1 As projects are completed and new projects are initiated, update the Eisenhower Matrix accordingly.