Community Project Prioritization Template

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Effective management of community projects is crucial for Town Managers who often juggle multiple initiatives. This template uses a quadrant system to prioritize projects based on their importance and urgency, ensuring that the most critical tasks are addressed first.

With clearly defined subtasks and due dates, this template helps streamline project management, from park renovations to community events, making sure that each project receives the attention it deserves for the betterment of the community.

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Community Project Prioritization for Priority Matrix

Community Project Prioritization in Priority Matrix

Prioritize community projects based on their importance and urgency to ensure efficient management.

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Proposed Tasks

Urgent and Important

  • Project 1: Park Renovation - due in 2 weeks
    ☐ Identify renovation needs ☐ Engage contractors ☐ Monitor progress
  • Project 9: Community Clean-Up Day - due in 3 weeks
    ☐ Plan clean-up logistics ☐ Engage volunteers ☐ Execute clean-up
  • Project 3: Annual Community Event - due in 1 month
    ☐ Plan event logistics ☐ Engage volunteers ☐ Execute event
  • Project 6: Fundraising Event - due in 2 months
    ☐ Plan event logistics ☐ Engage sponsors ☐ Execute event

Important, Not Urgent

  • Project 5: Outreach Program - due in 3 months
    ☐ Identify outreach needs ☐ Engage community members ☐ Execute program
  • Project 8: Youth Sports Program - due in 4 months
    ☐ Identify sports needs ☐ Engage coaches ☐ Execute program
  • Project 10: Senior Citizens Program - due in 5 months
    ☐ Identify senior citizen needs ☐ Engage community members ☐ Execute program
  • Project 2: Community Center Construction - due in 6 months
    ☐ Engage architects for design ☐ Get community feedback ☐ Start construction

Urgent, Not Important

  • Project 4: Community Newsletter - due in 1 week
    ☐ Collect community news ☐ Design newsletter ☐ Distribute newsletter
  • Project 7: Community Website Update - due in 1 month
    ☐ Identify website needs ☐ Engage web designers ☐ Update website