Community Outreach and Public Meetings Management Template

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Ensure your community outreach efforts and public meetings are well-organized and impactful with this template. Designed for Watershed Coordinators in local government, it helps you plan, track, and evaluate your engagement activities.

From identifying key stakeholders to developing long-term outreach plans, this template covers all essential tasks to keep your community engaged and informed. Use it to manage your outreach strategy, schedule public meetings, prepare materials, and assess the effectiveness of your efforts.

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Community Outreach and Public Meetings Management for Priority Matrix

Community Outreach and Public Meetings Management in Priority Matrix

Manage community outreach and public meetings effectively with this comprehensive template.

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Proposed Tasks

Critical & Immediate

  • Identify Key Stakeholders due in 1 week
    ☐ Identify key community members ☐ Identify relevant government officials ☐ Identify potential partners
  • Plan Outreach Strategy due in 2 weeks
    ☐ Determine outreach methods ☐ Set outreach goals ☐ Develop message
  • Schedule Public Meetings due in 3 weeks
    ☐ Find suitable venues ☐ Coordinate with stakeholders' schedules ☐ Set meeting agendas
  • Execute Outreach Strategy due in 2 months
    ☐ Conduct community visits ☐ Hold informational sessions ☐ Engage with community online
  • Conduct Public Meetings due in 2.5 months
    ☐ Present watershed plans ☐ Facilitate community input ☐ Document meeting outcomes
  • Execute Revised Outreach Strategy due in 6 months
    ☐ Conduct new round of community visits ☐ Hold updated informational sessions ☐ Engage with community online
  • Conduct Next Round of Public Meetings due in 6.5 months
    ☐ Present updated watershed plans ☐ Facilitate new round of community input ☐ Document meeting outcomes

Critical & Not Immediate

  • Prepare Outreach Materials due in 1 month
    ☐ Create informational brochures ☐ Prepare presentations ☐ Develop online content
  • Train Outreach Team due in 5 weeks
    ☐ Explain outreach strategy ☐ Develop script for interactions ☐ Role-play scenarios
  • Evaluate Outreach Impact due in 3 months
    ☐ Survey community members ☐ Analyze meeting outcomes ☐ Assess goal achievement
  • Report on Outreach and Meetings due in 3.5 months
    ☐ Compile outreach and meeting data ☐ Write report ☐ Present report to government officials and stakeholders
  • Evaluate Revised Outreach Impact due in 7 months
    ☐ Survey community members ☐ Analyze meeting outcomes ☐ Assess revised goal achievement
  • Report on Revised Outreach and Meetings due in 7.5 months
    ☐ Compile revised outreach and meeting data ☐ Write updated report ☐ Present report to government officials and stakeholders
  • Present Long-Term Outreach and Meeting Plans due in 9 months
    ☐ Prepare presentation ☐ Present to government officials and stakeholders ☐ Revise plans based on feedback

Not Critical & Immediate

  • Update Outreach Materials due in 5 months
    ☐ Revise brochures based on feedback ☐ Update presentations ☐ Refresh online content
  • Retrain Outreach Team due in 5.5 months
    ☐ Explain revisions to strategy ☐ Update script for interactions ☐ Role-play new scenarios

Not Critical & Not Immediate

  • Revise Outreach Strategy due in 4 months
    ☐ Identify strategy strengths and weaknesses ☐ Make necessary changes ☐ Prepare for next round of outreach
  • Plan Next Round of Public Meetings due in 4.5 months
    ☐ Review feedback from previous meetings ☐ Schedule new meetings ☐ Update meeting agendas
  • Develop Long-Term Outreach Plan due in 8 months
    ☐ Assess overall outreach success ☐ Plan for future outreach efforts ☐ Set long-term outreach goals
  • Develop Long-Term Public Meeting Schedule due in 8.5 months
    ☐ Assess overall meeting success ☐ Plan for future public meetings ☐ Set long-term meeting schedule