Community Outreach Program Tracking Template

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Efficiently manage and monitor your community outreach programs with this comprehensive template. Designed for Deacons and other community leaders, this template helps you set up a tracking system, schedule regular reviews, and create feedback channels. Analyze feedback, plan for improvements, and foster community engagement to ensure your outreach efforts meet the needs of your community effectively.

By following the tasks outlined in this template, you can maintain documentation, train volunteers, and evaluate the impact of your programs, ensuring long-term success and community satisfaction.

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Community Outreach Program Tracking for Priority Matrix

Community Outreach Program Tracking in Priority Matrix

Track and review community outreach programs to ensure effective execution and desired outcomes.

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Proposed Tasks

Immediate Actions

  • Task 1: Set Up a Program Tracking System
    ☐ Identify key metrics ☐ Choose a tracking platform ☐ Train team on using the system
  • Task 12: Train Volunteers
    ☐ Identify training needs ☐ Conduct training sessions
  • Task 18: Review Volunteer Performance
    ☐ Collect volunteer performance data ☐ Review volunteer performance
  • Task 2: Develop a Program Review Schedule
    ☐ Determine frequency of reviews ☐ Schedule next review
  • Task 3: Create Feedback Channels
    ☐ Design a feedback form ☐ Choose a platform for collecting feedback
  • Task 6: Implement Improvement Plan
    ☐ Share plan with team ☐ Execute improvement plan

Strategic Planning

  • Task 14: Seek Community Partnerships
    ☐ Identify potential community partners ☐ Develop partnership strategies
  • Task 4: Analyze Feedback
    ☐ Collect feedback data ☐ Analyze feedback data ☐ Report findings to team
  • Task 5: Plan for Improvement
    ☐ Identify areas for improvement ☐ Develop improvement plan
  • Task 9: Foster Community Engagement
    ☐ Plan community engagement activities ☐ Execute community engagement activities

Routine Activities

  • Task 11: Review and Update Improvement Plan
    ☐ Review improvement plan ☐ Update plan based on feedback and progress
  • Task 16: Celebrate Successes
    ☐ Identify successes ☐ Plan celebration activities
  • Task 17: Update Community on Progress
    ☐ Prepare progress report ☐ Share progress report with community
  • Task 20: Maintain Documentation
    ☐ Keep track of all program documents ☐ Update documents as necessary
  • Task 7: Monitor Program Progress
    ☐ Track key metrics ☐ Document progress
  • Task 8: Conduct Regular Reviews
    ☐ Review program progress ☐ Adjust plans as necessary

Long Term Goals

  • Task 10: Develop Long Term Goals
    ☐ Identify potential long term goals ☐ Plan steps to achieve long term goals
  • Task 13: Foster Donor Relationships
    ☐ Identify potential donors ☐ Develop donor relationship strategies
  • Task 15: Evaluate Program Impact
    ☐ Collect impact data ☐ Analyze impact data
  • Task 19: Plan for Future Programs
    ☐ Identify needs for future programs ☐ Plan for future programs