Community Outreach Priority Matrix Template

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Enhance your community outreach efforts with the Priority Matrix template. This tool helps you focus on important and urgent tasks, ensuring that community needs are addressed swiftly and efficiently. By using this template, you can prioritize tasks, respond to crises, plan events, and manage communications effectively.

Whether you're dealing with immediate crises or planning long-term initiatives, the Priority Matrix ensures that your community relations efforts are well-organized and impactful.

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Community Outreach Priority Matrix for Priority Matrix

Community Outreach Priority Matrix in Priority Matrix

Use the Priority Matrix to ensure urgent community outreach tasks are addressed promptly and effectively.

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Proposed Tasks

Urgent and Important

  • Immediate response to community crisis due in 1 day
    ☐ Identify crisis ☐ Develop response plan ☐ Initiate response
  • Respond to community feedback due in 2 days
    ☐ Review feedback ☐ Develop response ☐ Send response
  • Prepare monthly report due in 3 days
    ☐ Collect data ☐ Analyze data ☐ Prepare report
  • Coordinate volunteer efforts due in 3 days
    ☐ Identify volunteer needs ☐ Reach out to volunteers ☐ Coordinate volunteer schedule
  • Meet with community leaders due in 1 week
    ☐ Prepare for meeting ☐ Conduct meeting ☐ Follow up after meeting

Important, Not Urgent

  • Update community outreach materials due in 3 weeks
    ☐ Review current materials ☐ Identify needed updates ☐ Update materials
  • Planning community event due in 4 weeks
    ☐ Identify event theme ☐ Coordinate with partners ☐ Develop event plan
  • Submit funding proposal due in 1 month
    ☐ Prepare proposal ☐ Review proposal ☐ Submit proposal
  • Conduct community outreach training for volunteers due in 1 month
    ☐ Prepare training materials ☐ Conduct training ☐ Evaluate training effectiveness
  • Plan and implement community survey due in 1 month
    ☐ Plan survey ☐ Implement survey ☐ Analyze results
  • Evaluate community needs due in 6 weeks
    ☐ Conduct community survey ☐ Analyze survey results ☐ Develop action plan
  • Review and update community relations strategy due in 2 months
    ☐ Review current strategy ☐ Identify needed updates ☐ Update strategy

Urgent, Not Important

  • Check emails and respond as necessary due in 1 day
    ☐ Check emails ☐ Identify necessary responses ☐ Send responses
  • Review and respond to social media comments due in 2 days
    ☐ Review comments ☐ Identify necessary responses ☐ Send responses
  • Prepare for weekly team meeting due in 2 days
    ☐ Review last meeting's minutes ☐ Prepare agenda ☐ Send out agenda
  • Attend community event due in 2 weeks
    ☐ Prepare for event ☐ Attend event ☐ Follow up after event
  • Prepare and distribute community newsletter due in 2 weeks
    ☐ Prepare newsletter content ☐ Design newsletter ☐ Distribute newsletter

Neither Urgent nor Important

  • Update community contact list due in 5 days
    ☐ Review current contact list ☐ Identify needed updates ☐ Update list
  • Update website with latest community events due in 1 week
    ☐ Collect event information ☐ Update website ☐ Review website for accuracy
  • Review and update community outreach budget due in 3 weeks
    ☐ Review current budget ☐ Identify needed updates ☐ Update budget