Community Outreach Prioritization Template

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Ensure your community outreach efforts are effective and impactful by using the Eisenhower method to organize, prioritize, and track all initiatives. This template helps you focus on key programs that need immediate attention, allocate resources efficiently, and delegate tasks to ensure timely progress.

By following this structured approach, you can enhance the effectiveness of your community development projects, leading to significant positive outcomes for the community.

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Community Outreach Prioritization for Priority Matrix

Community Outreach Prioritization in Priority Matrix

Organize and prioritize your community outreach programs for impactful results.

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Proposed Tasks

Urgent and Important

  • Task 1: Establish a list of all outreach programs due in 1 week
    ☐ Identify all existing outreach programs ☐ Classify them based on their timeline and impact
  • Task 2: Allocate resources for urgent and important programs due in 2 weeks
    ☐ Identify resource requirements for each program ☐ Allocate resources based on priority
  • Task 5: Review and re-prioritize programs due in 5 weeks
    ☐ Review progress of all programs ☐ Re-prioritize based on current status and community needs

Important, Not Urgent

  • Task 3: Develop a timeline for important but not urgent programs due in 3 weeks
    ☐ Identify the timeline for each program ☐ Plan accordingly to ensure timely completion
  • Task 6: Schedule regular team meetings for progress updates due in 6 weeks
    ☐ Schedule weekly/bi-weekly meetings ☐ Discuss progress and challenges
  • Task 7: Evaluate community impact of completed programs due in 2 months
    ☐ Evaluate community feedback and impact ☐ Use findings to improve future programs
  • Task 9: Plan for future outreach programs due in 3 months
    ☐ Identify community needs ☐ Plan programs to address these needs
  • Task 10: Conduct team training for effective program management due in 14 weeks
    ☐ Identify training needs ☐ Conduct training sessions

Urgent, Not Important

  • Task 4: Delegate tasks for urgent but not important programs due in 1 month
    ☐ Identify tasks that can be delegated ☐ Assign tasks to team members
  • Task 8: Update community on progress of outreach programs due in 10 weeks
    ☐ Prepare progress report ☐ Communicate updates to the community